Receptionist & Operations Coordinator

KLR is ranked as one of the Top 100 accounting and business consulting firms in the United States. It operates eight offices in Florida, Massachusetts, Rhode Island, China and Switzerland and has more than 325 professionals. KLR is one of the fastest-growing accounting firms in New England and has been recognized as a Best Place to Work for 18 consecutive years. We are seeking a Receptionist & Operations Coordinator to join our Administrative Department in our Providence, RI office. Due to the nature of this position, this is a full-time in office position.As a ReceptionistAdministrative Support employee, you will support the internal and external efforts of our staff and clients. We are looking for a person with strong interpersonal skills and a positive work ethic to join our administrative team. Job Responsibilities:Answer and direct incoming phone calls in a polite, professional, and friendly manner, including welcoming clients and guests.Maintain reception area, conference rooms, and all common areas.Assist with facilitating day-to-day processes within the office. (Including scanning, web-based file transfers (LeapFILE, portal), and conference room & video setup.Sort and distribute anizing, scanning, and logging in client tax documents.Sending documentsreturns to SurePrepScanVerify for outside preparation.Preparing and finalizing tax engagement letters.E-Filing tax returns.Responding to Tax Department requests for various admin tasks (finalizing correspondence, sending returns or documents to clients, special projects, etc.).Ability to work independently.Assist with other projects, as needed.Job Qualifications2-5 years experience in an administrativereceptionist setting required, prior experience in a professional services setting highly preferredIntermediate to Advanced proficiency with all Microsoft applications, and Google Suite, including the ability to work in and learn industry-based software applicationsHighly detail oriented, excellent grammar and spellingAbility to communicate effectivelyHighest level of confidentialityStrong work ethic and ability to operate in a fast-paced seasonal environmentWillingness to work overtime as needed, specifically during tax seasonKLR is committed to worklife harmony, and offers a comprehensive compensation and benefits package, including:Unlimited Paid Time Off401k Employer Funded MatchTuition Assistance & CPA prep costsMentorship program and professional leadership developmentCompetitive referral programs for prospective talent and clients

Created: 2025-02-24