Executive Assistant

We are seeking a high-caliber Executive Assistant adept at engaging with the world's most brilliant minds"”scientists, entrepreneurs, philanthropists, and global leaders. With a rare blend of emotional intelligence, strategic thinking, and unwavering professionalism, they serve as a trusted liaison and project manager for the Executive Director and the science team, ensuring seamless communication and relationship management at the highest levels.This is a unique opportunity to play an impactful role in addressing the biodiversity crisis through innovative technologies and partnerships. Our new Executive Assistant can work remote from the Bay Area commuting into our Sausalito office 1-2 times a week. We will, however, consider candidates residing anywhere in the state of California. Periodic trips to Sausalito will be required.Who We Are: At Revive & Restore, we are pioneering biotechnologies to address the biodiversity crisis. Our Genetic Rescue Toolkit supports 77+ conservation projects worldwide, with a growing $20M research budget. We collaborate with global partnership institutions including top-tier universities, conservation organizations, and commercial research institutions to enhance genetic diversity, combat disease, and develop synthetic alternatives to wild harvest.Salary & Benefits: $80,000- $110,000 annual, DOE. Premium medical coverage with HMO or PPO options401k with employer matchingPaid time offPRIMARY RESPONSIBILITIES: The Executive Assistant (EA) will report directly to the Executive Director (ED) and support her with project management, donor and prospect engagement, online research, and letter drafting as Revive & Restore expands its donor base. Support the ED in developing and managing crucial partnerships for the organization. Manage the development and maintenance of collateral for funding opportunities with private individuals, family foundations, and federal grants. The collateral will range from pitch decks to formal grant submittals using Slides, Keynote, PowerPoint, and PDFs.The science team will do the heavy lifting, but your work will include editing and formatting grant submissions while ensuring appropriate internal review to keep the team on track to meet submittal deadlines.Track and implement tasks to move relationships forward when directed by ED, as well as current and potential partnerships with companies, other non-profits, educational institutions, and individuals pursuing similar goals. Collaborate with the ED and Science Program Managers to develop quarterly reports to current funders and grant proposals for new funding.Prepare ED for meetings with appropriate background research and suggestions.Manage robust donor profiles and interactiongiving history in the Salesforce database. Identify Potential Funders Research potential funders and compile findings for ED's review with a focus on high-net-worth donors, family foundations, and possible federal funding.Identify appropriate donor prospects and create profiles of those individuals with giving interests that match our program collaboration with ED and Science Program Managers, draft letters of inquiry and proposals for potential funders. Enter information on interactions into Salesforce and trackmanage follow-up accordingly.Other Administrative ResponsibilitiesProject management to ensure appropriate internal review and deadline submissions. Calendaring and scheduling Zoom meetings and calls for the ED and Program Managers. Draft appropriate follow-up from meetings and manage action items captured.Archive meeting notes in Salesforce.Additional related administrative functions as needed.Qualifications (partial list):5-10 years' experience in a high level executive assisting experience or similar.3-5 years' experience in a non-profit or family foundation.Alignment with the mission of Revive & Restore, Prior science-related and developmentfundraising experience preferred.Must be an experienced Mac user; Cloud-based technology using Google Suite, Salesforce, Dropbox, Word, Excel, PowerPoint, Keynote, Asana, Evernote, and Mailchimp (Apple computer environment.Significant experience sleuthing the internet for research and either skilled or excited to incorporate AI. Strong project management and organizational skills.Exceptional verbal and written communication skills with various audiences (i.e., executive leadership, high net-worth individuals, board members, scientists, and colleagues).Experience developing collateral, ranging from pitch decks to grant proposal submissions required.Ability to manage expectations and timelines to meet deadlines.Maintain standards and sensitivity with confidential information. Eagerness to help with anything needed, as part of a small, dynamic team.To Apply, please provide a cover letter (required), resume to Revive & Restore is an equal opportunity employer. Candidates must be currently authorized to work in the United States.

Created: 2025-02-24