Talent Acquisition Coordinator - Executive Recruitment ...

Company DescriptionAbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas - immunology, oncology, neuroscience, and eye care - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.Job DescriptionThe Executive Recruiting Coordinator is directly responsible for the day-to-day communications and logistical support for recruiters, hiring managers, and applicants for VP level hiring at AbbVie.Key Responsibilities Include:Coordinate interview schedules and schedule change requestsKeep hiring teams informed of interview schedule request status, confirmation of receipt of schedule request, and weekly interview request updatesUse of multiple databases andor tracking systems to provide information, metrics & reports (SmartRecruiters (ATS), Background Screening, Travel)Arrange all candidate domestic and international travel, accommodations, etc.Process all expense reimbursement and invoices on a weekly basisProcess background and drug screen requests and provide updates on status of requestsProcesses special forms for approval (Relocation, Sign on Bonus, and other employment forms)Update SmartRecruiters ATS with candidate status and interview dataProvide high touch customer service to candidates, hiring managers, and administrative staffEnsure a best in class candidatemanager experienceAbility to work with and safeguard confidential informationResponsible for compliance with applicable Corporate and Divisional Policies and proceduresPrioritizes work assignments and completes them on timeNegotiates to adjust deadlines as neededMaintains workflow efficiency, smooth workflow operation, and high quality standardsPartner with Executive Administrative Assistants, building relationships and being a trusted partnerQualificationsBachelor's Degree highly preferredA minimum of 2 year administrative or customer support data entrycoordination experience preferredExperience working with Applicant Tracking Systems, Microsoft Outlook, Candidate travel site, Microsoft Word and Microsoft Excel preferredPrior staffing coordination or HR experience preferredKey Competencies:Learns, fast, grasps the 'essence' and can change the course quickly where indicatedExcellent customer service skills, including: phone etiquette, attention to detail & follow-up, communications skills (verbal, written and phone)Additional InformationAbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie's policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.US & Puerto Rico only - to learn more, visit & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

Created: 2025-02-24