Administrative Assistant Stakeholder Relations

Job descriptionRESPONSIBILITIESStakeholder Relations (SR) Support:Create, publish, and maintain all information pertaining to the Stakeholder Relations Event and Meeting Web page Calendar.Post Stakeholder meeting materials to the extranet website and maintain organized internal electronic files.Follow internal processes to update and send notifications via established distribution lists.Assist with meeting agenda preparation, material review and drafting meeting minutes, as well as routing materials for approval and final external postings.Responsible for Stakeholder "Main Parent Entity" meetings in-person registration coordination; collect list of attendees and communicate internally (pre and post meetings) to Stakeholder Relations team and other locations.Order catering for Stakeholder meetings at Carmel Headquarters; work closely with Conference Services in remote locations for registrations and catering.Responsible for running Webex slide presentations for Stakeholder meetings.Assist with meeting materials document storage and retention efforts.Responsible for series of Board of Directors (BOD) notifications and reminder communications as well as any additional accommodations outreach.Assistance with website posting information pertaining to BOD events; adding registration and hotel link informationdeadlines on website.Manage the Quarterly Subscribers Report.Managemaintain list of workshop records and approvals; add to Webpage and create communicationpresentation slides.Post miscellaneous lists, items, instructions to website as requested.Update internal work instructions and procedures; create and maintain as needed.Data collection and record keeping of Stakeholder Relations related metrics.Assist with surveys as requested.Assist with MISC Corporate Communications updatesAssist with material preparation in accordance with the records retention policyTECHNICAL KNOWLEDGE, SKILLS, AND CAPABILITIESTechnical Capabilities Understanding committee structures and the stakeholder processCoordinating and tracking issuesMeetings managementCustomer servicestakeholder relationship managementInternal liaison leadership and coordinationAbility to multitask, meet deadlines and adapt to changing and evolving work environment and prioritiesReasoningAnalytical Ability - Strong analytical skill to define problems, collect & analyze information, establish facts, and draw valid conclusions.Project Management - Ability to plan, develop, communicate, and coordinate projects. Strong ability to multi-task and prioritize multiple anizational Skills - Must be well organized with a high attention to detail and dustry Knowledge - Energy industry knowledge would be a plus but is not required.Time Management - Ability to work within a fast-paced, deadline-oriented environment with minimal puter Skills - Must have intermediate skills in Microsoft Word, Outlook, Excel, and PowerPoint. Proficiency required with AV, WebEx, and similar meeting technology. Willingness to become proficient in specific meeting platforms.QUALIFICATIONS AND COMPETENCIES EDUCATION EXPERIENCEBachelor's degree preferred in business administration, communications or related field.Preferred five years specific experience within any of the following: membership organizations, BoardCommittee structures, issue coordination, meeting facilitation and coordination, andor metrics development and tracking

Created: 2025-02-24