Account Manager

Company DescriptionSmith & Meadows, LLC is a full-service law firm specializing representation for businesses and business owners. We are seeking a highly organized and detail-oriented Accounts Manager to oversee the billing and financial administration of our law firm. This role is perfect for someone who enjoys working with numbers, spreadsheets, and client accounts. The ideal candidate will manage the full billing cycle, client financial interactions, and account reconciliations, ensuring accuracy and efficiency in all financial operations. As well as provide general firm administration including payment of bills and coordination with the firm's CPA for accounting purposes.Key Responsibilities:Billing & Client Accounts:• Manage the full billing cycle, including invoice preparation, tracking, and collections.• Process and maintain client retainers, trust accounts, and settlements in compliance with legal and ethical guidelines.• Address client inquiries regarding billing, payments, and account statements with professionalism and clarity.• Ensure accurate recording of attorney billable hours, expenses, and disbursements.• Work closely with attorneys and support staff to ensure timely and accurate invoicing.Financial Administration:• Reconcile client accounts, monitor outstanding balances, and follow up on overdue payments.• Process payments, including checks, electronic transfers, and credit card transactions.• Assist with financial reporting related to billing and accounts receivable.• Maintain organized financial records and documentation for auditing and compliance purposes.Process Improvement & Compliance:• Ensure compliance with trust accounting regulations and law firm financial policies.• Optimize billing workflows and implement efficiency improvements.• Train and support staff on billing and financial procedures as needed.Qualifications & Skills:• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.• 1+ years of experience in law firm billing, finance, or accounts management.• Proficiency in legal billing software (e.g., Clio, QuickBooks, or similar).• Advanced Excel skills for tracking and reporting.• Strong attention to detail and problem-solving abilities.• Excellent communication and client service skills.

Created: 2025-02-24