Office Coordinator

Canary Marketing creates branded merchandise, custom kits, swag for events for clients of all sizes. Check out some of our capabilities on our website: to get a glimpse into what we do.We are looking for a highly motivated, positive, and energetic individual to join our team! Someone who is a self-starter and likes to juggle a million things at once would be the perfect candidate for this Office Coordinator position for our San Ramon office. This is a full-time position with paid benefits described below.Roles and responsibilities:·        Shipping and receiving - managing inbound shipments and ensuring outbound packages are prepared daily via FedEx, UPS, and USPS·        Ensure the office is kept clean and organized, including common areas and conference rooms.·        Coordinate and organize office events and celebrations to foster a positive and engaging work culture.·        Greet and assist visitors when they arrive at the office. ·        Prepare new hire kits and set up desks for new employees, ensuring they have all the necessary supplies. ·        Handle incoming calls, routing accordingly and providing general information to callers.·        Order gifts for employees celebrating work anniversaries, ensuring timely and thoughtful recognition.·        Communicate any office-related issues or maintenance requests to building managers and follow up to ensure resolution.·        Manage and upload new products for employee training gifting program, ensuring accurate and up-to-date information is available.·        Take detailed weekly meeting notes and distribute to the greater Canary team.·        Merchandising - assembling kits and helping with project fulfillment for internal merch store.·        Office management - ensure we have the supplies to perform as a team·        Executive assistance - help sales executives with tasks and special projects.Skills & proficiencies:·        Strong attention to detail and eye for aesthetics and what is on trend·        Commitment to excellent service·        Passion for working with creative and design-oriented people·        Computer savvy (Office, NetSuite, Shipping Platforms)Benefits of working for Canary:·        Base pay + company-wide bonus plan·        Health benefits + 401K plan ·        Phone plan available·        Fast-paced team environmentA perfect candidate can handle multiple projects simultaneously, communicate efficiently on a team, has a keen sense of style and market trends, and gets excited about product design and branding.*This is an onsite position*

Created: 2025-02-23