Document Control Specialist

Job DescriptionThe Document Control Specialist I will support project document control functions for construction projects as well as support other ESE Document Control activities when applicable. The Project Document Controller main activities will include:Work closely with engineering personnel, guiding them on our review and record requirements documented in our procedures and job aids.Process engineering and project records and plant modifications such as drawings, manuals, transmittals, correspondence, and engineering change notices (ECN).Perform standard routine level tasks and provide support for Projects during design, construction, and close? Out.Update and maintenance of electronic database used for tracking, transmitting, and distributing documents and vendor submittals.Report on activities for Daily, Weekly, and Monthly Operating Reviews.Accurately and in a timely manner request from Plant Document Control Engineering Record Center (ERC) controlled document numbers per the established numbering conventions. Including critical drawings such as WD (wiring diagrams and P&IDs (Piping & Instrumentation). This may also include controlled numbers such as circuits, raceways, valves, conduits, etc....Assess and audit records for accuracy and completeness, including identification of issues and lead implementation of recommendation and corrective actions for our projectplant records. Assist in the management and updates of our document management procedures.Provide hard copy documents to projects for construction.Provide hard copy critical documents to Plant Document Control at the end of the project.Skills:Essential FunctionsPossess excellent communication and customer service skillsSuccessfully multi-task andor switch task quickly while remaining organizedAnticipate and understand the impact of actionsprocedures on multiple systemsDemonstrate leadership skills, strong teamwork, and the ability to work independently on assigned complex projectsUse appropriate systemssoftwareprograms such as SAP for internal processesManage project milestones, organizing and prioritizing the scheduling of work assignments in response to work tasksEnjoy working in a team environmentAbility to interact with internal and external parties to receive highly advanced information and dataPossess strong analytical skillsInteract with other internal departments to resolve issues with exceptional communicationPerforms responsibilities in a manner that clearly shows effective communication and cooperation that promotes open exchange of information, respect, and professionalismInterface with engineering, plant personnel and drafters on a regular basisMay require carrying large, rolled prints to various locations in the plants or to projectsMaintains work areas in a clean and orderly mannerResponsibly orders supply of paper and toner for plotters and calls IT for support when neededExemplify safe work practices and follow the Company's compliance standards. Regular attendance is expected Experience with ProjectWise, Primavera Unifier, CM14, Prolog or other document control software2- 4 years of experience in records management or similar roles The following skills may set you apart:Experience in clerical, administrative or document control - drawing or construction document control preferablyExperience in database managementHaving some course work or an associate degree with specialization in:Information ScienceData Processing and Data Processing TechnologyUtility, engineering, or construction document control experienceAdobe ProPlotter and scanner operationsEducation:High school Diploma or equivalent

Created: 2025-02-23