Administrative Assistant- Medical Affairs

Role: Administrative Assistant- Medical AffairsLocation: Irvine, CA Duration: 18 MonthsJob Description:Job Responsibilities:• Expenses Reporting SubmissionAuditing (25%): trained ready to assist with this once monthly tasks for US Proctor Program and Physician Training ad-hoc needs.• Document Processing & AI Integration (20%): Uploads physician trainingproctored sign-off documents into SharePoint, organizes files for AI-driven optical character recognition (OCR), and ensures the system processes data accurately.• Data Verification & Quality Control (20%): Reviews AI-extracted information, verifies accuracy, and corrects discrepancies to maintain data integrity.• Training Records Auditing (20%): Conducts audits of historical training records, ensuring completeness, accuracy, and compliance with established documentation standards.• HCP Intelligence-BioCards Maintenance (10%): Supports maintaining HCP Bio Cards using LINK Key People MedTech subscription tool.• Other various projects (5%): may include project management responsibilities and contributing to strategic initiatives within the Medical Affairs department.Qualifications:• Bachelor's degree in a related field, such as Computer Science, Information Technology, or Healthcare Informatics• Strong administrative assistant skills• 2+ years of experience in digital solutions, project management, or a similar role• Proficiency in Microsoft Office Suite, particularly Microsoft Outlook• Ability to work independently and as part of a team• Experience with or other project management tools• Excellent critical thinking skills and the ability to multitask• Works on multiple projects as a project team member• Strong written and verbal communication skills• Supports complex business processes

Created: 2025-02-22