Hybrid Executive Assistant to Two Partners

An insurance brokerage firm that works with businesses and HNW individuals is looking for an Executive Assistant to support two Partners. The company has been in business for 25 years and is growing rapidly. The role is hybrid: in office Monday-Thursday, remote on Fridays. The office is located near Windmill Avenue and Antonio Parkway and has 25 employees. The culture is collaborative and has quarterly employee events and outings.About the Job:Vet and prioritize the Partner's emails and draft responsesPlanning and executing internal and external meetings and eventsPrepare and edit correspondence, reports, and presentationsMaintain well-organized filing systems for professional records and correspondenceHandle confidential and sensitive information with discretionScreen incoming phone calls delivering detailed, timely messages to the appropriate partiesProactively manage daily calendar, identifying and mitigation potential conflictsSchedule and prepare for meetings by organizing agendas, taking minutes, and following up on action itemsHelp plan and coordinate business events and functionsSchedule internal and external meetingsCoordinate complex travel arrangements including flights, cars, hotels, and other reservations and manage private aviation to identify and mitigate potential travel disruptions whenever possibleProcess expense reportsAbout You:Minimum of 5 years of experience in a related support positionBABS from a college or university a plusExcellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)Polished, professional demeanorProactive go-getter; no task is too big or too smallOutstanding communication skillsSalary, Benefits, 401K, Paid Vacation, 401kHours: 8:30-5

Created: 2025-02-22