Administrative Assistant #954107

Position: Administrative Assistant Location: Galveston, TX Work Schedule: 7:00AM - 3:30PM, OT as needed; 90% onsite, occasional unique circumstances may allow infrequent WFH opportunities Schedule Specifics: 6 Months - 1 Year, Possible Extension Description of Assignment:Receives other daily reports or paperwork from operation's teams such as safety documents or job plans and files or corresponds as warrantedAssist staff or supervision withOther tracking such as monthly or quarterly reportEmployee support such as vouchers, direction, and schedulingIntaking inventory reports, shippingreceiving, day-to-day business through various applications such as Microsoft Teams, Excel, and othersAssists reviewing inboundoutbound inventory and inputs correctionsIntakes daily operational reports for review and outside reporting or communicationSupports office receiving deliverables or material into systems such as SAPAdditional DutiesFront Desk, Contractor or visitor intake, direction, and meeting confirmationAssist with setting up and involved with meetings or meeting minutesSupport signing in or site orientationOccasionally assist with ordering site or office materialsOrchestrate catering or ordering for employee or vendor eventsSkills or Experience that will help this roleComputer proficiency, attention to detail, communication, organization, problem-solving, customer service, confidentiality, and time management.Administrative, clerical, or customer service practiceProficiency or knowledge of common Microsoft applications such as Excel, Teams, and moreBonus on any inventory, payroll, scheduling, or related systems

Created: 2025-02-22