Office Manager

Job Description:Join our dynamic and growing team at Gridiron Insurance!Gridiron Insurance provides custom and specialized products to unique segments of the insurance marketplace. We deliver exclusive coverage with creative and adaptable insurance solutions. Our mission is to offer a stable, dedicated, and professional approach to underwriting, ensuring value in every insurance transaction. We are seeking an organized and proactive Office Manager to oversee daily office operations, ensure a smooth workflow, and support our team with administrative tasks. The ideal candidate will be skilled in multitasking, managing office supplies, coordinating schedules, and fostering a positive work environment.Essential Duties and Responsibilities include, but are limited to the following:Monitor and direct incoming mail daily; prepare outgoing mail for pickup.Scan mail and send to appropriate employees or import into systems.Greet visitors to the office and direct visitors to the correct location.Perform general administrative, clerical, and executive schedules and support tasks to ensure organizational sustainability.Assign work tasks, create schedules, and manage calendars.Help Ops team with general needs and anize travel for executives, staff and clients.Submit executives' expense anize and facilitate workflow to ensure a productive anize company events, meetings, catering and other logistics.Coordinate with outside vendors and contractors.Create reports, prepare presentations, and write letters.Coordinate the use and organization of office space.Manage inventory of office supplies; purchase supplies and equipment when needed.Operate office machinery such as computers, photocopiers, and printers; perform light maintenance and troubleshooting.Qualifications:Bachelor's degree preferred or equivalent administrative experience.Excellent written and verbal communication skills.Effective problem-solver.Highly organized and detail oriented.Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook.Attention to detail and proven ability to perform tasks with a high degree of accuracy.Excellent interpersonal skills, with an ability to work in a diverse, fast-paced environment.Willingness to assist wherever needed, excellent multi-tasking skills.

Created: 2025-02-22