Executive Assistant

About Us:We're a marketing agency based in Irwindale, CA, that loves to shake things up! We create amazing campaigns for our clients and have a blast doing it. Our mission? To free up our Co-Founder's time so he can focus on saving the world"”one campaign at a time. If you're ready to help "buy back time" and make magic happen, you might just be our next Superhero Sidekick!Job Description:The Superhero Sidekick will be the Co-Founder's right-hand hero, ensuring his busy schedule runs like clockwork and that every minute is well-spent. You'll be the ultimate multitasker juggling priorities, handling everything from day-to-day administrative tasks to a dash of financial wizardry. Your mission, should you choose to accept it, includes:Calendar & Communications Mastery:Keep the Co-Founder's inbox in check so he can focus on saving the day.Coordinate top-secret meetings and events (shh, it's classified).Financial Sidekick Duties:Manage accounts receivables (AR) and accounts payables (AP) like a pro.Create and send invoices, ensuring our financial gears are always in motion.Tech & Innovation:Work with our suite of marketing technology platforms (think CRM, automation tools, etc.) to streamline processes.Research and propose new ways to "buy back time" and optimize our workflow.Team Leadership & Co-Management:Co-manage specialized team members"”including Sales and Design Assistants who work directly with the Co-founder"”by overseeing their daily tasks, coordinating projects, and providing mentorship.Help steer administrative matters today, with room to grow into broader leadership responsibilities over time.General Superhero Support:Tackle special projects and events with enthusiasm and creativity.Adapt and flex your skills as our needs evolve"”because no two days are ever the same in our superhero HQWho You Are:Organization Extraordinaire: Your utility belt is filled with organizational tools and tricks.Out-of-the-Box Thinker: You live in the grey and know how to think on your feet.Time-Saving Ninja: You naturally get your work done ahead of schedule because efficiency is your superpower.Confidentiality Champion: Your discretion is as solid as a fortress.Flexible & Adaptable: When priorities change, you're ready to pivot faster than a speeding bullet.Fun-Loving Team Player & Emerging Leader: You bring energy, humor, and a can-do attitude to every challenge, and you're excited to co-manage and mentor team members as you grow in your role.Requirements:2+ years of experience as a superhero sidekick (aka Executive Assistant) for a high-flying hero (aka Co-Founder).Stellar organizational skills and the ability to juggle multiple tasks simultaneously.Excellent communication skills (clear, concise, and no Batman mumbling!).Proficiency in Microsoft Office, Google Docs, Sheets, Email, Online Calendars, and other digital gadgets.A knack for managing ARAP tasks and creating invoices.A general familiarity with marketing technology platforms.A secret desire to make a real impact by "buying back time" for our busy leader.What We Offer:A competitive salary and benefits package, an awesome work environment with a team of superheroes, and the opportunity to help shape the future of our agency"”all while having a blast!Ready to Save the Day?If you're a fun-loving, efficient superhero sidekick who's ready to free up our Co-Founder's time and keep our agency soaring, apply today!

Created: 2025-02-21