Administrative Assistant

Administrative AssistantCRS Management Group is a company that specializes in professional canvassing and grassroots outreach for a multitude of organizations and causes. We are looking for a new member of our central administrative team who is self-motivated, organized, and can work collaboratively with the Vice President of Operations, central office staff, and field staff around the country. This is an in-person role in Lakewood, Colorado.Job Overview:Implement administrative processes and procedures for campaigns.Assist field teams to hire their teams of employees accurately and plete all payroll processing for multiple field plete daily data entry and other tasks as needed.Be responsible for office management at the CRS Management Group central office. Essential Job Duties:New Hire Processing - ensure completion of all new hire paperwork, including background checks, e-verification, and payroll profiles.Keep new-hire tracker up to date and follow up with appropriate parties for missing items.Process terminations as applicable.Maintain payroll profiles for employees - Keep employee statuses up to date, accurately record pay changes, ensure correct employee taxes, and direct deposits.Biweekly Payroll Administration - assist with coordination of payroll preparation and confirmation with field teams; review and process payroll data from active campaigns; review director expenses, mileage reimbursements, and bonus pay.Assist in processing final payment of wages as required.Train campaign administrative assistants to manage paperwork, onboarding, and payroll support processes as needed.Office Management - keep track of central office supplies as well as remote offices, and place orders as needed.Assist in tracking eligibility and collecting enrollments for company benefit programs.All other duties or projects as assigned by the Vice President of Operations. Job Requirements:A minimum of a Bachelor's Degree in Administration or related field is preferred. (Job experience of 3 or more years in a similar role may be used to substitute the degree requirement.)Proficiency with Paycom or similar payroll systems. (2 years of experience preferred).Proficiency with Microsoft applications and cloud-based storage platforms, file, and folder organization, etc.Experience with Microsoft Excel, quantitative data analysis and reporting, and basic database navigation.Ability to maintain confidentiality and exercise discretion with sensitive information.·        Clear and concise verbal and written communication skills. ·        Must be self-starter with strong critical thinking skills, highly organized, detail-oriented, and able to multi-task, initiate projects and prioritize.·        Must be able to manage all details of a project from start to finish.·        Self-sufficient. Knows how to operate quick turnarounds with limited instruction.·        Interpersonal skills that enable collaborative working relationships with fellow employees and demonstrate the ability to follow through on projects in a timely manner.·        Confident personality comfortable working in high-energy, high-pressure, and quick-turnaround situations.Other Information:CRS Management Group offers medical, dental and vision insurance, a 401(k) plan, paid time off and paid holidays.Hours: 30-32 hours per weekRate: $27.50hour

Created: 2025-02-21