Events Coordinator

REPORTS TO:  Communications and Marketing Manager  GENERAL DESCRIPTION: Works across multiple departments at Feeding America West Michigan to facilitate the planning and delivery of a wide range of events to deepen community engagement, partner agency effectiveness, and donor stewardship. The ideal candidate will work in a highly collaborative manner to ensure events run smoothly and enhance the organization's reputation. Events will be held at the Kentwood headquarters and periodically off-site within our 40-county service area. ESSENTIAL JOB FUNCTIONS: Key events: Events for community groups to tour our facility and use our meeting space  Donor events  Support the Community Impact Team in delivering regional conferences, small-group convenings and focus-group meetings  Provide support for internal staff events (trainings, all-staff volunteer days)  Periodic volunteer events Nutrition education initiatives  Community conversations about food insecurity In collaboration with communications and advancement team, develop and deliver events for Hunger Awareness Month (September)  Related Responsibilities: Develop and manage event budgets.  Work with the communications team and creative partners to determine event branding.  Work with the communications team to determine publicity and collateral needs. Organize facilities and details such as décor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material. Ensure timely and appropriate recognition of sponsors, grantors, and participants. Maintain CRM system in coordination with donor services manager. Build reports to document progress on event goals.  Serve on the Employee Engagement Committee to support staff training and events.  Be the organization's point person for event software, vendors, and knowledge of venues throughout our service area.  In coordination with the marketing and communications manager, track inventory of branded collateral and place orders when needed.  Operate audio-visual technology for events at the headquarters.  A strong commitment to the mission.  Works well on a team and is highly adaptable.  Additional duties as requested by the communications and marketing manager.   PROFESSIONAL AND EDUCATIONAL REQUIREMENTS: Commitment to understanding and supporting Feeding America West Michigan's mission and hunger issues.  A minimum of three years or related experience. Fundraising experience is a plus.  Bachelor's degree in communications, hospitality, marketing, sales, event management. Strong knowledge of communication practices and techniques.  Organized and deadline driven. Ability to work on several projects at once under tight deadlines. Strong interpersonal skills: ability to work effectively with a broad range of constituents, including clients, volunteers, donors, board members, and staff.  Strong customer focus. Proficiency in MS Office. Ability to work nights and weekends as needed.  Able to travel periodically throughout the organization's 40-county service area, including 1-2 trips per year to the Upper Peninsula, Northern Lower Peninsula, and Southwest Michigan.  PHYSICAL REQUIREMENTS  Must be comfortable working in an office environment for extended periods of time. Ability to perform physical labor as necessary (standwalkmove for long periods of time and lift up to 40 lbs.)    Mission We provide nourishment and hunger relief resources to our neighbors by amplifying the strength of communities through collaboration and advocacy.  Vision All people in West Michigan and the Upper Peninsula have equitable access to nourishing food.  Belief We believe that hunger is unacceptable and that our communities have the power to change lives.  Values Collaboration: Everyone is on the same team, working together to end hunger. Excellence: We deliver innovative, effective, and efficient service at the highest quality. Integrity: Fostering a culture of trust through honesty and transparency. Dignity: Any neighbor seeking access to food will be treated with empathy, kindness, and respect. Equal Employment Opportunity It is the policy of Feeding America West Michigan Food Bank to provide equal employment opportunities to all people without regard to race, color, religion, national origin, age, sex, disability, protected genetic information, sexual orientation or any other legally protected category and to promote the full realization of that policy. FAWM will assure equal employment opportunities in all personnel actions and procedures including, but not limited to recruitment, hiring, training, transfer, promotion, compensation and benefits. 

Created: 2025-02-21