Administrative Specialist

Position SummaryThe Administrative SME will work as part of the USMC Range and Training Area Management (RTAM) Team providing daily administration and correspondence support for the command. They will draft and deliver messages and publications, prepare reports, presentations and charts, track work orders, maintain an orderly file system and provide RTAM staff graphics, photo processing and data entry support as required. In addition, track and maintain top-down and lateral correspondence, draft and edit headquarters (HQ) level publications and regulations, and ensure quality institutional-level products are generated from RTAM.Responsibilities•Scrub documents to ensure correct formatting and provide admin support to the Branch Heads and Section Heads.•Provide support for incoming callsemails, drafts and editing of Branch correspondence, publications, and other documents.•Distribute correspondence and Naval messages to appropriate branch sections.•Provide program status monitoring while ensuring proper and professional USMC preparation of reports, presentations, Command Chronology, and other information generated from RTAM.•Draftedit Memorandums of Agreement, Memorandums of Understanding, Information Papers and Decision Papers.•Provide recommendations and solutions for improvement to milestone tracking, administrative functions, and correspondence support.•CoordinateParticipate in the planning of meetings, conferences, and off-sites using TECOM admin tracking program.•Manage and coordinate Higher Headquarter tasks delegated to RTAM using the Marine Corps Action Tracking System (MCATS).•Provide daily interface and coordination with Branch heads, other Directors and Government Organizations.Qualifications•Desired Bachelor's Degree with 3-5 years of Administrative experience.•Additional work experience in the Administrative field may be substituted for Degree requirement.•Proficient in Microsoft Office and Adobe software.•Familiarity with Military Administration and Correspondence preferred.•Prior Military Service a plus.•Must be able to obtain a SECRET Clearance.

Created: 2025-02-21