Conference and Travel Coordinator

Job Title: Conference & Travel CoordinatorLocation: On-siteCompensation: $50,000-$65,000Benefits Include: Health Insurance, PTO, 401k + Matching, Hybrid work opportunities (after 90 days) About the Company: At International Education Evaluations (IEE), we specialize in evaluating international academic credentials, ensuring that students and professionals from all corners of the globe have their education recognized accurately. Our services help institutions, employers, and licensing bodies make informed decisions, and creating pathways for international talent to thrive. As a trusted leader in the field for over 40 years, IEE has partnered with thousands of organizations to assess and verify international qualifications. By joining our team, you will be part of a mission-driven business that empowers global talent while delivering expertise and growth opportunities to its team members. Join IEE, where your work ensures that education is valued worldwide, and opportunities are limitless.We are seeking an experienced Conference and Travel Coordinator to join our team. The successful candidate will be responsible for managing conference registrations and ensuring all travel and conference materials are properly prepared, organized and shipped, as necessary. You will also be tasked with organizing on-site events and may from time to time be tasked with other projects designated by the executive team.Key ResponsibilitiesConferences & MembershipsManages conference registration for all conference attendeesEnsures all attendees hotel rooms are booked and confirmedGathers pertinent information and attendee list(s) for conferences being attendedEnsures all industry related memberships are up-to date and current for organizational staffWorks alongside Marketing and Sales to order booth supplies andor scheduling shipment of supplies to conferencesEnsures schedules are maintained , organized and distributed to conference attendeesTravel ArrangementsResearches and compares available travel and hotel accommodations to identify the best available option for each travel need.Arrange travel within approved travel reasons and budget limits, makes all arrangements and reservations as requested.Prepares travel itineraries and distributes travel arrangements and schedules to appropriate team membersObtains approval from leadership for travel requests and expenses that exceed established limits.Advises travelers of and assists with any need for specialized travel documents such as visas or passports.Performs other related duties as assigned.OtherSchedules executive meetings on or off-siteEnsures office supplies are ordered routinelyOrganizes team communications for off and on-site company eventsOrders apparel for executives and sales teamCoordinates holiday giftsPlans year-end client giftsSkill RequirementsHigh School or college diplomaStrong background with 2-3 years of experience in conference coordinating andor event planning.Highly resourceful and with the ability to work independentlyProven ability to achieve performance goals and meet deadlines in a fast-paced environmentStrong working knowledge of the travel industry.Excellent decision-making skills with the ability to assess multiple options and to identify the best choiceExcellent organizational skills and attention to detail.Critical thinking by anticipating challenges and offering reasonable solutionsAdept in communication styles across diverse audiences

Created: 2025-02-21