Administrative Coordinator for Congregational Care & ...

Position Title:           Administrative Coordinator for Congregational Care & Church AdministrationReports to:                Associate Pastor for Congregational Care Status:                       Support Staff (full-time, non-exempt, hourly)Position Summary:Provides a professional level of clerical and technical assistance to the Associate Pastor for Congregational Care and Director of Human Resources and Administration. Responsibilities and Duties:Administrative Assistance to Associate Pastor for Congregational Care:  o  Pastoral Care:Provides administrative support to the Associate Pastor for Congregational Care Coordinates and notifies the staff of the Pastor on-call schedule Communicates to the on-call answering service the on-call schedule for nights and weekends Supports the work and coordination of the Care Team (Parish Nurse, Social Worker, and Middleton Center Director)o  Memorial Services and Memorial Garden:Coordinates and organizes all logistics surrounding memorial services and funerals (music, livestreaming, facilities, reception, funeral home, family communication, etc.)Works with Director of Communications to produce memorial service bulletinsSubmits vouchers for related fees Maintains the Memorial Garden records, sale of plots, and financial transactionsOrders plaques for the Memorial Garden at time of death Records pre-planned memorial service directives for church members  o  Support the work of the Senior Adult Council Maintains up-to-date Senior Adult Events and Council participation in the church databaseProvides administrative support, including maintaining records, sending notifications, timely & detailed calendaring, publicity, submitting vouchers, etc.Oversee the management and execution of the holiday card programFacilitate the logistical arrangements for Senior Adult day tripso  Support the Coordination of the Connection Groups Provides administrative support, including maintaining group rosters, publicity for this ministry, and sending notifications for meetingsAdministrative Assistance to Director of Human Resources and Administration:o  Office & TechnologyProvide administrative support to the Director of Human Resources and Administration as needed Recruits and coordinates front desk volunteersMaintains files of all office equipment leases, schedules meetings with appropriate staff and vendors as leases are about to expire, manages payments effectivelyMakes knowledgeable recommendations about new equipment and software, organizes leasing appointments with vendors and negotiates the best options for reviewProvides first level troubleshooting for office machines Attends all required administrative meetings Assists in office administrative responsibilities including mailings, front desk support and volunteer appreciation opportunities Understands the weekly and annual rhythm of the liturgical and programmatic calendarsUnderstands the organization of the staff and the church leadershipRequirements:Bachelor's degree or equivalent work experienceExperience in administrative assistance required, experience within non-profit organizations preferredProficient in technology and capable of spending extended periods at a desk using a computerComfortable working with individuals across all age groups, including volunteersAbility to lift up to 40lbs

Created: 2025-02-21