Account Coordinator

The Account Coordinator plays a critical role in supporting the client services and project management teams. This position is designed for an organized, proactive, and detail-oriented individual eager to learn and grow within a fast-paced agency environment. The Account Coordinator will develop an understanding of Hailey Sault's human-centered design approach, digital strategy, and creative execution processes while ensuring client projects meet strategic objectives, timelines, and budgets.Roles & ResponsibilitiesThe Account Coordinator helps ensure that all strategies and projects for Hailey Sault's clients are executed at the highest levels by:Client & Project SupportGathering and organizing all necessary information to initiate projects, including creativestrategy briefs, research data, and budgetary details.Clearly communicating project scope, timelines, and deliverables to internal teams and external stakeholders.Serving as a liaison between the client, account team, creative team, and external partners.Managing approvals of estimates, proposals, and key project milestones in a timely manner.Ensuring the delivery of project materials aligns with Hailey Sault's quality standards, budget, and deadlines.Project Administration & OperationsMaintaining accurate project documentation within Workamajig and Hailey Sault's Google Drive.Supporting the development of internal estimates and obtaining client approvals.Tracking key project phases and milestones in collaboration with the Project Manager.Writing and distributing client contact reports and weekly status reports.Coordinating finance-related tasks, including vendor invoices and client billing.Assisting with monthly revenue projections and budget tracking.Agency & Team CollaborationChampioning Hailey Sault's core values, culture, and human-centered design approach.Actively contributing to Hailey Sault's quarterly and annual business goals.Supporting internal teams in research, strategic brainstorming, and process improvement initiatives.Fostering a collaborative, solutions-driven environment with a growth mindset.Required QualificationsBachelor's degree in marketing, communications, business, or a related field.1+ years of experience in a marketing, advertising, or digital agency setting.Exceptional organizational skills, attention to detail, and time management.Strong written and verbal communication skills.Ability to multitask, prioritize, and problem-solve in a fast-paced environment.Experience using project management software (Workamajig, Asana, or similar) is a pensation & BenefitsHailey Sault offers competitive compensation and a comprehensive benefits package, including:Company-sponsored health insurance.401(k) participation with employer contributions.Profit-sharing opportunities.Flexible work arrangements, including hybrid work pany-paid cell pany-paid parking.Professional development opportunities.

Created: 2025-02-21