Receptionist

MacKay & Somps is seeking an experienced Receptionist for our Pleasanton, CA office. We encourage candidates with 3+ years of experience to apply. Prior work experience in the professional services industry, particularly with an AEC firm, is preferred but not required. Candidates must be authorized to work in the United States, have a high school diploma, possess a valid California driver's license and be capable of working in the office Monday through Friday from 8:00 am to 5:00 pm.We welcome qualified candidates to apply using the "Apply" link or by emailing their resume to anticipated pay range for this role is expected to be between $25-$35 for the Pleasanton, CA location and based on a variety of factors such as skills and experience.Position OverviewUnder the direction of the Operations Manager, the Receptionist will work in a team environment to provide general administrative support to the office. Responsibilities may include, but are not limited to:Answering phone calls in a pleasant and friendly manner and transferring calls to office staffGreeting office guests and creating a positive first impressionMaintaining and organizing the front officePerforming clerical tasks (scanning, filing, etc.)Conducting deliveries and pickupsManaging office calendars and scheduling meetingsAssisting with meeting room preparation and providing meeting supportAssisting with timesheet validationHandling mail and document managementMonitoring inventory, ordering, and stocking office and kitchen suppliesAssisting with office social events including organizing, setup, and cleanupProviding general administrative support as requestedSkills & ExperienceWe are looking for a candidate with:A professional and friendly demeanor when interacting with staff, clients, and guestsStrong written and verbal communication skillsExcellent customer service and multitasking skillsProficiency in Microsoft Office including Teams, Word, Excel and Outlook calendar functionsStrong attention to detail, including proofreading and document formattingThe ability to handle confidential information with discretionExcellent time management and the ability to prioritize tasks effectivelyStrong relationship-building skills with both internal teams, clients, vendors, etc.The ability to lift up to 30 pounds to assist with stocking office suppliesAEC industry experience (preferred but not mandatory)Software Used in This RoleFamiliarity with the following software is beneficial:Microsoft Office (Outlook, Word, Excel, Teams, PowerPoint)PBX Teams Telephone SystemAdobe Acrobat & Bluebeam RevuUnanet AEAbout MacKay & SompsFew engineering firms match our track record in California. We are one of the largest and most successful privately held civil engineering firms in NorCal, with offices in Pleasanton (SF Bay Area) and Roseville (Sacramento Valley). Consistently listed in the top 500 design firms in the US by the ENR as we successfully integrate engineering, planning, and surveying expertise to get projects built efficiently and cost effectively. Founded in 1953, MacKay & Somps helped drive growth in Northern California after World War II and we continue that same energy today. Our multi-disciplinary teams provide services from entitlements through construction.MacKay & Somps is an equal opportunity employer. BenefitsMacKay & Somps' goal is to maintain a satisfied and productive team of employees. The keys to reaching that goal are effective leadership, competitive wages and benefits, and close attention to personnel matters.MacKay & Somps offers an excellent compensation and benefits package which includes: Competitive salary,Generous bonus structure,Profit sharing trust401(k) plan,Student Loan Paydown program and tuition assistance,Excellent medical, vision, and dental plans with a health savings account,Life, AD&D, LTDSTD insurance,Wellness Reimbursement Programand more!MacKay & Somps also offers flexible work schedules and an active, high energy work environment with periodic Friday barbequeslunch gatherings. The company hosts a holiday lunch and an annual companywide dinner party along with other social activities throughout the year.If you are interested in applying to MacKay & Somps and need a reasonable accommodation to do so or would like to apply to our company for general consideration, please contact to ApplicantsMacKay & Somps Civil Engineers, Inc. (the Company) collects certain personal information about you. This notice describes the categories of personal information about you. This notice describes the categories of personal information the Company collects and the purposes for which they are used in accordance with the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA).The law provides California applicants and employees with certain rights with respect to the personal information collected from them, including the rights: to delete personal information; to correct inaccurate personal information; to access personal information; to know what personal information is sold or shared and to whom; to opt out of selling or sharing of personal information; to limit use and disclosure of sensitive personal information; and not to be discriminated or retaliated against for exercising rights under the law.The personal information we collect as part of our application process as presented to us either solicited or unsolicited, intentionally or unintentionally, on a resume, in an email, or in another submitted form includes, but is not limited to: identifiers; name; signature; address; telephone number; email address; education and employment history; characteristics of protected classifications such as age, marital status, gender, sex, race, color, disability, citizenship, primary language, immigration status, militaryveteran status, etc.; and inferences drawn from any of the personal and sensitive information listed.The Company collects information about you from you; prior employers, references, recruiters, and job-related social media platforms; and third-party companies related to an open job posting.During the recruitment process, the Company uses your personal information strictly for recruitment purposes only. In the event of a presented and accepted offer, applications will be kept as part of the candidate's personnel record. For purposes of the CCPACPRA, the Company does not sell or share the personal information or sensitive personal information of job applicants or employees.The Company retains the information it receives about you for a period of ten years, unless a shorter or longer period is required by California or federal law.For inquiries or to submit requests for information, deletion, or correction, or to request a copy of the Company's privacy policy, please contact:MacKay & Somps Administrative Services5142 Franklin Drive, Suite CPleasanton, CA

Created: 2025-02-21