Front Desk Receptionist

Job SummaryBELL Construction is hiring for a Front Desk Receptionist to join our team in Brentwood, TN. The Receptionist is responsible for the day-to-day administrative tasks in the office to support efficient operations company-wide, such as greeting guests, answering incoming calls, coordinating mail and deliveries, ordering office supplies, and assisting Human Resources (HR) with special projects, events, and engagement activities.Job ResponsibilitiesScreens incoming phone calls and ensures they are transferred to the appropriate team members and greets all guests in a warm and friendly manner.Coordinates meetings and manages the conference room calendars.Distributes company-wide communications to office staff.Assists with planning and execution of special company events and catering orders such as organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.Orders and maintains all office supplies.Sends and receives mail and packages and distributes appropriately.Coordinates ordering of flowers for births, sympathy, and other employee life events.Provides administrative support and notary services to various departments as needed.Orders and maintains name plates, office keys, and access cards for all employees.Works with the Wellness committee and helps coordinate lunch and learn events, meetings, and email communications.Performs additional responsibilities as requested. Education & ExperienceMinimum required - High school diploma or GED.Minimum required - Two (2) years administrative experience.Knowledge & SkillsBilingual Spanish strongly preferred.Must have or be willing to obtain certified notary public within 6-months from hire. Proficient in Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Word.Excellent written and verbal communications skills.Able to maintain confidentiality at all times.Strong interpersonal and customer service skills.Excellent organizational and time management skills with high attention to detail.Ability to work in a fast-paced environment.Must be able to carry, push, and pull at least 20 pounds occasionally.BELL is an Equal Opportunity Employer. Women and Minorities are strongly encouraged to apply.

Created: 2025-02-21