Executive Assistant

Executive AssistantTri-Pac, Inc., a contract development and manufacturing organization (CDMO) specializing in liquid and aerosol filling for personal care and pharmaceutical industries, is seeking an experienced Executive Assistant to join our fast-growing team in South Bend, Indiana. The ideal candidate will provide high-level administrative support to senior executives, managing a variety of tasks with professionalism and attention to detail. This role requires excellent organizational skills, the ability to manage complex schedules, and the ability to draft documents and assist with meeting preparations.Executive Assistant Duties:Manage administrative tasks for senior management, including coordinating schedules and meetings.Prioritize and manage high-volume email correspondence, flagging urgent matters.Review and prepare documents for Directors' approval and ensure timely anize meetings, prepare agendas, and handle logistics, including catering for luncheons and pile, transcribe, and distribute minutes from meetings.Generate complex reports, ensuring data accuracy and clarity.Conduct research and prepare materials for executives, committees, and board meetings.Maintain confidentiality while managing sensitive information and prioritizing key issues.Perform general office tasks, including ordering supplies, maintaining records, and basic bookkeeping.Develop strong relationships with internal and external stakeholders.Greet visitors and determine appropriate access to executives.Review and recommend improvements to office procedures and workflows.Submit expense reports and assist with special projects as assigned.Requirements:CONFIDENTIALITYBachelor's degree in Business Administration, Accounting, or Science.7+ years of executive administrative experience in a corporate setting.Legal knowledge related to compliance, including Non-Disclosure Agreements (NDAs).Proven experience supporting senior leadership teams.Ability to work independently or collaboratively with minimal fortable in a fast-paced, dynamic environment.Excellent organizational, time-management, and interpersonal skills.Proficiency in Microsoft Office Suite and SAP.Strong written and verbal communication skills.Responsibilities:Manage executive calendars and assist in meeting preparation.Respond to emails and document requests on behalf of executives.Draft presentations, meeting notes, and documents for executives.Qualifications:Bachelor's degree or equivalent experience.Proficient in Microsoft Office Suite.Proven experience in managing multiple priorities and coordinating logistics.Detail-oriented, well-organized, and skilled in multi-tasking with excellent follow-up.Strong written and verbal communication skills.Benefits:At Tri-Pac, Inc., we offer a competitive salary and a comprehensive benefits package, including unlimited PTO, insurance, 401K, life insurance, and both short- and long-term disability. We are committed to your personal and professional growth through continuous training and education assistance.Visit us at: you for considering a career with Tri-Pac, Inc.Tri-Pac, Inc. is an Equal Employment Opportunity Affirmative Action Employer.For Staffing & Recruitment Agencies:Please note that we do not accept unsolicited CVs or applications from agencies. We are not responsible for any fees related to unsolicited submissions and retain the right to contact candidates presented through such channels.

Created: 2025-02-21