Assistant to Director of Residence

Assistant to Director of Residence Duties*This position is in Indian Wells for 8 months of the year and San Francisco the other 4 months of the year, if that interests you, please continue.Vendor management and maintenance schedules - You will become another point-of-contact for all household vendorsmaking appts, meeting vendors, providing your notes from the vendor visits on the vendor reportholding vendors accountable for their work and timelineshelp adhere to household maintenance schedulesHouseholdproperty management - Broad responsibilities to make sure items are stocked, issues are addressed, all components are maintained and in working order, and vendors have your contact informationShoppingpurchasing - This may include grocery shoppinggrocery ordering, buyingstocking household items, clothing and personal items, personal and holiday shopping, etc.  Errands - examples: dry cleaning, returns, shipping, picking up orders, etc.Calendaring - Responsible for personalfamily calendaring, coordinating with our team, and other staff. Additionally, as a point-of-contact for most personal travel and household schedule, this role will be responsible for a lot of schedule coordinationLiaison and communicator - You will often be a communicator of information on behalf of the family with their friends, family members, and trusted advisors Travel - Personal and staff travel research, booking, logistics, and end-to-end itinerary prep and oversightFiduciary responsibilities - Monthly expense reporting, weekly bill pay and related items given.Administrative responsibilities - daily and weekly updates, message-taking, filing, organizing, sorting mail, etc.Additional project management and ad hoc support - In addition to the day-to-day responsibilities of this role, there will occasionally be one-off, small projects and long-term projects. Examples of both:planning a bday partydealing with insurance issueshelp managing a large eventstaying current with paperwork related to vendors, vehicles and personal assets Vehicle maintenance - oil changes, car washes, scheduling maintenance, etc. cat-related needs·     Driving Mrs. as needed·     Holiday coverageo  Present and active for the holidays you are workingo  Plan parties for Mrs. and create fun for her during the holidays·     In Service Training: PAC (Positive Approach to Care and Dementia Education)o  Individual sessions with coacho  Designed to foster effective communication with Mrs.o  Attain positive and effective strategies for dementia careResearch - Research could include: finding an event, helping investigate if an event is appropriate fro Mrs, etc.·     *Because of the nature of this role, this description should be seen as fluid and we will be re-evaluated at year end evaluations, the salary is DOE 

Created: 2025-02-21