Administrative Assistant

Position: Administrative AssistantLocation: In Office - South Florida (Ideally 4-5 days in office)Reports To: CEO & Founder Role Summary:The Administrative Assistant will provide essential support to the CEO across two organizations: ProSource IT and MyBasePay. This role ensures seamless coordination of day-to-day operations by managing schedules, handling communications, and facilitating organizational efficiency. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.Key Responsibilities:Calendar & Schedule Management: Organize and coordinate the CEO's calendar across both ProSource IT and MyBasePay. Schedule, prioritize, and reschedule appointments as needed to ensure efficiency.Meeting Preparation: Gather materials, conduct research, and provide briefings to ensure the CEO is prepared for key munication & Liaison: Serve as the primary point of contact between the CEO and internalexternal stakeholders. Facilitate follow-ups and ensure smooth communication across both ternal & External Correspondence: Draft, review, and prepare internal memos, staff updates, and external communications for clients, partners, and other stakeholders.Confidentiality & Discretion: Handle sensitive information with professionalism and sound judgment, maintaining the highest level of confidentiality.Administrative & Operational Support: Assist in organizing files, managing documentation, and streamlining office processes to enhance operational efficiency.Cross-Department Coordination: Liaise with various departments to align priorities, facilitate collaboration, and support ongoing projects.Task Management & Prioritization: Assist in managing to-do lists, tracking deadlines, and ensuring timely completion of administrative tasks.Qualifications:Proven experience in an administrative support role, preferably in a fast-paced or entrepreneurial environment.At least 2+ years of experience in this field, ideally someone who is an up-and-comer looking to grow their career.Strong organizational and multitasking abilities with attention to detail.Excellent written and verbal communication skills.Proficiency in managing schedules, coordinating meetings, and handling office administration.Ability to maintain confidentiality, exercise discretion, and anticipate business needs.Professional demeanor with strong problem-solving skills.Preferred Experience:Experience supporting executives or working in a dual-organization setting.Familiarity with project coordination and strategic support functions.Background in office management or administrative operations.This role is ideal for a proactive, detail-oriented individual who thrives in a dynamic work environment and is eager to contribute to the efficiency and success of both organizations.

Created: 2025-02-21