Office Manager & Executive Assistant

This opportunity is reserved for those who yearn to work in a collaborative team environment where cross-pollination of ideas, methods, and learnings occur daily through a consistent in-office presence in beautiful downtown Portsmouth, NH.OverviewWe are seeking an Office Manager with a proactive, get-it-done attitude to oversee office operations and administrative tasks. Key responsibilities include coordinating office resources, supplies, and assets; assisting the human resource function by ensuring a seamless onboarding and offboarding process; and fostering a positive workplace culture while ensuring compliance with company standards. The ideal candidate thrives in a dynamic environment and excels at coordinating diverse responsibilities.About TALONAs the industry pioneer in transparent healthcare pricing, we are experts in leveraging price transparency and consumer-centric principles to produce optimal outcomes. We've built the ultimate suite of software services designed to protect healthcare consumers from overpaying for care. Our innovative tools establish a market-driven healthcare system, empowering consumers to make smart decisions and gain control of their financial and physical well-being. Join us on our mission to educate, empower, and incentivize the American healthcare consumer to meaningfully reduce costs and create a healthier ecosystem.ResponsibilitiesManage office operations and procedures, including but not limited to, supplies, equipment, and assets; mailing and shipping; maintenance and repairs; third-party office vendors; workstations, offices, and conference roomsProvide direct administrative support, which may include scheduling meetings, booking travel, maintaining file systems, and updating employee database listsCoordinate guest visits to the office in compliance with office security requirementsImplement, maintain, and communicate company policies and proceduresFacilitate onboarding and offboarding processes, including system access, assets and equipment, documentation and paperwork, workspace allocation, and required trainingAssist hiring managers with seeking qualified candidates by creating job postings, screening applicants, and scheduling interviewsOversee the office budget and ensure accurate and timely reporting of expensesAssist with the accounting function by generatingdistributing invoices and other relevant tasks as they may be assignedAddress employee queries regarding office management issuesPlan in-house and off-site company meetings and events as neededPerform other tasks as assigned by the CEO and other executives and management team membersQualificationsCollege education or equivalent experience2+ years of experience as an Office Manager or AdministrativeExecutive AssistantKnowledge of Office Administrator responsibilities, systems, and proceduresKnowledge of accounting concepts and QuickBooks Desktop a plusA professional and positive demeanor with the ability to effectively manage executive expectations and urgent tasks and projectsExcellent time management skills and ability to multi-task and prioritize workExceptionally well-organizedIndependent, resourceful, and creativeProactive, a problem solver by nature who can assist with time-sensitive and diverse challenges on a day-to-day basis as critical support is neededHigh attention to detailExcellent written and verbal communication skillsTechnologically savvy and willing to learn new systemsCompany BenefitsIncentive Stock OptionsPaid Time Off and Company HolidaysMedical Insurance401(k)This is 100% in-office position in Portsmouth, NH.

Created: 2025-02-21