Executive Assistant to the CEO

EXECUTIVE ASSISTANT TO THE CEOWe are a lifestyle brand!If you are looking to join an awesome team, have a positive working environment and live a healthy and active lifestyle, we offer an exciting opportunity to join a thriving and ever-growing brand in this industry.We are on a mission to provide the world with simple, wholesome food and beverage items that fit today's lifestyle, offering an intimate yet fast and consistent experience every day, 365 days a year.We love and take pride in what we do, and we are looking for the right partners to grow with us. Please join us if you consider yourself a person of integrity, a hard-working team player who is eager to continually grow and learn.RESPONSIBILITIES:Calendar Management: ● Efficiently manage and coordinate the CEO's calendar, prioritizing meetings,appointments, and commitments to ensure optimal time utilization● Prepare daily agendas along with relevant materials and information● Anticipate and handle scheduling conflicts, last-minute changes, and shiftingprioritiesMeeting & Communication Support ● Prepare agendas for meetings attended by the CEO and ensure necessary materialsare available in advance● Take meeting minutes, track action items, and follow up on key deliverables when required● Screen and prioritize incoming requests, inquiries, and visitorsTravel Coordination ● Arrange all travel logistics, including flights, accommodations, ground transportation,ensuring seamless travel logistics that align with the CEO's preferences● Develop detailed itineraries for the business trips● Proactively adjust travel plans as neededPersonal and Administrative Support ● Handle personal arrangements for the CEO, such as reservations, appointments, and errands● Ensure the CEO's office remains organized, well-stocked, and running smoothly● Manage meal coordination and any personal preferences throughout the day● Drive the CEO to meetings and appointments as needed● Maintain the highest level of professionalism, discretion, and confidentiality in all tasksREQUIREMENTS: ● Proven experience as an executive assistant supporting C-suite executives● Proficiency in using office software, calendar tools, and other technology platforms to streamline tasks and improve productivity● Exceptional organizational and multitasking skills, with the ability to anticipate needs and adapt to changing priorities● Experience managing personal tasks for executives, ensuring a seamless blend ofbusiness and personal support● Strong written and verbal communication skills, including professionalcorrespondence and stakeholder interactions● Unwavering attention to detail and the ability to handle sensitive information with absolute confidentiality. Flexibility to work extended hours and weekends as needed● Possession of a valid driver's license with a clean driving record for occasional errands● Ability to travel with the CEO as required, sometimes on short noticeBENEFITS:● Health & Wellness - Medical, Dental & Vision● PTO● Discounted Meals● Growth Opportunities

Created: 2025-02-16