Executive Assistant

SummaryThe Executive Assistant will work directly with the Executive Management Team. They will promote the corporate image internally and externally; provide reliable liaisons between key executive staff and employees; and deliver high-level administrative support as well as project management in all tasks and responsibilities.Primary Functions & Responsibilities:Handle confidential information with integrity and discretion.Manage executive workload and projects in a timely manner.Prepare reports, memos, letters, financial statements and other documents using Word.processing, Spreadsheet, database or presentation softwareFile and retrieve corporate documents, records and reports.Prepare correspondence and meetings.Must have project management.Brief on daily schedule and ensure executive is adequately prepared for meetings and arrives on time.Make travel arrangements such as airline and hotel reservations, car rentals, etc.Provide background information and research.Maintain expense reports.Maintain the organizational charts.Being a liaison between the president and the other executives, employees, etcAll other duties as assigned to contribute to the successful operation of the company.Requirements & Qualifications:3+ years previous Administrative Assistant experience on a corporate level; combined relevant work experience.Ability to communicate effectively and tactfully with others.Ability to work well independently as well as in a team setting; effective communication necessary.Strong ability to multi-task and maintain daily responsibilities; thrive in a fast-paced, highly competitive, and deadline-oriented environment.Ability to produce results within an autonomous environment, within company guidelines andhave the flexibility to identify and adapt to changes in priorities.Exceptional written and verbal communication skillsSelf-motivated with exhibited sense of urgency in all service-related activityStrong leadership skills, initiative and creativity with the ability to identify and convey successful techniques and approaches.

Created: 2025-02-14