Executive Assistant Office Manager

Join Our Purpose-Driven Team at AnthroMed EducationAbout UsAt AnthroMed Education, we are dedicated to supporting K-12 students by providing specialized therapy services that truly make a difference in their lives. We partner with schools across the country to deliver speech therapy, social work, and occupational therapy that helps students thrive. Our mission is simple: to create a positive and nurturing environment for the talented clinicians who make a lasting impact on children every day.Why AnthroMed Education?Working with AnthroMed Education is fast-paced, meaningful, and rewarding. We were honored to be named to Inc. Magazine's list of the Fastest Growing Companies in America in 2024, and we continue to grow and evolve as we expand our services. Our team enjoys competitive compensation, excellent benefits (including 100% paid health insurance premiums), and an environment that prioritizes professional development and personal growth.Position Overview: We are seeking a highly organized and proactive Executive Assistant & Office Manager to join our dynamic team at AnthroMed Education. This dual role combines the responsibilities of providing high-level executive support to senior leadership while also overseeing the efficient operation of our office environment. The ideal candidate will be a self-starter, adaptable, and capable of managing competing priorities in a fast-paced professional services firm.Key (Dual) Responsibilities:Executive Assistant Responsibilities:Provide comprehensive administrative support to the CEO, including calendar management, scheduling meetings, and coordinating travel arrangements.Prepare and edit correspondence, communications, presentations, and other documents as needed.Manage email inbox and prioritize communications on behalf of the executive.Handle confidential and sensitive information with the utmost discretion and professionalism.Coordinate and organize board meetings, client presentations, and company-wide events.Attend key meetings, take detailed notes, and distribute meeting summaries to relevant stakeholders, as directed by the CEO.Act as a liaison between the executive and internalexternal stakeholders.Office Manager Responsibilities:Oversee the day-to-day operations of the office, ensuring a smooth and efficient environment.Manage office supplies, equipment, and inventory, including ordering and tracking deliveries.Provide support with corporate compliance and administrative tasks, including filing paperwork with state and governmental agencies, such as annual state registrations and similar requirements.Collaborate with the AnthroMed Education HR team on various HR-related tasks, including benefits administration, employee documentation, and other administrative duties as needed.Ensure the office space is, and conducive to a productive work environment.Assist in the completion and submission of insurance applications and related documentation.Coordinate the ordering of company promotional items (SWAG), as well as manage logistics and travel arrangements for company-wide events, conferences, and business trips.Serve as the point of contact for office-related issues (e.g., building maintenance, utilities, office security).Manage the procurement of new equipment, such as laptops, devices, and other office supplies.Coordinate and organize team events, office meetings, and social functions.Liaise with vendors and service providers to ensure the office runs efficiently and within budget.Assist in onboarding new employees and managing office procedures.Qualifications:Proven experience as an executive assistant, office manager, or in a similar administrative role, preferably within a professional services or corporate environment.Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively.Strong verbal and written communication skills, with attention to detail and professionalism.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software (e.g., G Suite, Slack, Asana).Excellent problem-solving skills and ability to think on your feet.Ability to work independently and as part of a team in a fast-paced, high-pressure environment.Demonstrated discretion and ability to handle confidential information at all times.Positive attitude with a customer-service orientation and strong interpersonal skills.Preferred Skills:Experience in a professional services firm, healthcare administration, consulting, etc. (e.g., legal, consulting, accounting, therapy services, healthcare).Knowledge of office budgeting and cost control, and Microsoft excel.Familiarity with project management and ad-hoc projects that come up from time to pensation & BenefitsThe base salary for this position ranges from $50,000 to $75,000 per year, with the potential to earn additional annual incentive pay.This is a full-time position, five days per week minimum, under which the employee will be eligible for the full-time employee benefits offered by AnthroMed Education. This person will be expected to respond to emails and requests during office hours, and occasionally after office hours.Benefits offered include:100% Coverage of Employees individual Medical Insurance of employee's individual medical insurance costsUnlimited PTO + 4 weeks of built in time off each yearDental Insurance (PPO or HMO) and Vision InsuranceFlex Spending Accounts (healthcare, dependent care, and pre-tax parking & transit)401(k) with 100% employer match up to first 3.00% employee contribution100% Employer sponsored Short-Term Disability and Basic Life InsuranceUnlimited PTO + 4 Weeks of Built in Time Off Each YearOptional supplemental coverages include:Life Insurance, Critical Illness, and Accident ProtectionEqual Opportunity EmployerAt AnthroMed, we embrace diversity and are committed to creating an inclusive environment where everyone is respected and valued. We do not discriminate based on race, sex, sexual orientation, gender identity, religion, national origin, or any other characteristic protected by law.

Created: 2025-02-10