Executive Assistant

A nonprofit services organization in New York City is currently seeking an experienced administrative professional to join their growing team as their new Executive Assistant.About the Opportunity:Start Date: FebruaryAssignment Length:OngoingHours: 9am to 6pm (but need to be flexible)Location: Hybrid opportunity requiring the qualified professional to work onsite at least 2 days a week.Responsibilities:Manage and schedule a high volume of incoming calendar requests.Serve as a liaison to internal staff and external stakeholders, including board members, donors, and members of the press.Accompany and provide hands-on support to the principal during meetings and events attended by high-level individuals from various industries.Preparing daily and weekly agendas.Preparing or ensuring the preparation of meeting agendas, materials, and talking points.Coordinate with the security team to prepare for speaking engagements and event attendanceRecording and processing expenses.Draft correspondence and research in collaboration with the principal and relevant internal staff.Document management and filing.Assisting with Board meeting preparations and day-of staffing.Special projects and other duties as assigned.Qualifications:Bachelor's degreeCommitment to the organization's missionSuperior writing and communication skillsDemonstrate proficiency in Microsoft Office Suite and ability to quickly adapt to new software and hardware solutions as neededManage existing and new relationships with external vendors to fulfill operational and logistical demandsDemonstrated capacity to exercise judgment, strict confidentiality, and discretionAbility to match the fast-paced working style of the principal and the organization; to make decisions and adjust quickly; and to maintain a positive, open disposition, even in the face of challenging circumstancesApply creative problem-solvingAbility to multi-task, remain extremely organized, and manage the multiple moving parts that constitute the position

Created: 2025-02-09