Alumni Relations Staff Assistant

Tittle: Alumni Relations Staff Assistant #HUJP00010296Duration: 03+ Months contract with possible ext.Location: Cambridge, MA 02138 HybridPay Rate : $33 on W2 hr Work Schedule: 35 hoursweek • Location: The role is hybrid. It is expected 3 days per week onsite- Monday, Wednesday and the 3rd day will be determined with the hiring manager. Top 3 technical or soft skills you'd like to see that will lead you to request an interview: • customer servicecommunication skills • attention to detail • knowledge of Microsoft office suite • familiar with how to work with vendorsproduce nametags • event experience is preferred but not required Duties and responsibilities:Provide coverage for the GSAA email account and main phone line, keeps track of and assists with alumni inquiries, updates alumni records and forwards relevant inquires to central AA&D Alumni and Donor Services office. Provides logistical support for GSAS events including but not limited to liaising with vendors, tracking registration, and producing name tags, table tents, place cards, folders and other event-related materials. Supports Commencement activities including but not limited to tracking registration, updating website content, fulfilling ticket orders, liaising with assigned vendors, providing on-site support, and serving as a point of contact. Generates lists, mailing lists, and population reports on alumni for internal and external uses. Processes invoices through Buy-2-Pay and reviewsprocesses Purchase Card and Corporate Card purchases Assists with ordering office and event supplies for alumni and outreach events and activities Skills & Experience:Strong customer service Strong attention to detail Strong communication skills Knowledge of Microsoft Office Suite. Familiarity with Qualtrics, Salesforce, Certain Events, Basecamp, Advance Reporting, and QlikView andor Tableau helpful. Event experience preferred Ability to work independently Additional Information:Occasional night and weekend work required during peak times and for event support. Physical demand and work environment:Primary work takes place in an office environment. Some tasks may require being on campus or in other off-site locations for a period of time, and some lifting of boxes or light equipment, including using hand trucks to transport materials is required.

Created: 2025-02-09