Associate Director of Finance

Summary: The Associate Director of Finance is a full charge bookkeeper position responsible for managing and guiding the financial operations for three distinct, but related, non-profit entities: Preston Hollow Presbyterian Church (PHPC), Preston Hollow Presbyterian Church Foundation, and Springhill Retreat Center.  Reporting directly to the Director of Church Operations, this role also partners closely with and supports the Session (governing body of the church), and member-led committees including the Finance Committee and Property Committee, as well as the Foundation and Springhill Board Chairs. Additionally, the role has regular interaction with congregational members.  Primary Duties and ResponsibilitiesFinancial ResponsibilitiesProvide oversight and management of the following bookkeeping functions:Record and pay accounts payable, ensuring compliance with appropriate controls.Process, catalog and deposit receipts related to facility usage, columbarium sales, church programming andor other related income.Oversee deposits associated with weekly cash, check, and credit card receipts.Reconcile bank and credit card accounts.Remit taxes.Maintain a comprehensive chart of accounts.Monitor cash reserves.Manage all payroll functions.Manage receipt and disbursement of temporarily and permanently restricted gifts.Maintain accurate records of member pledges and gifts, including both restricted and non-restricted gifts. Ensure timely delivery of quarterly member giving statements, donor acknowledgments, and other required annual correspondence.Close financial reporting monthly. Deliver accurate financial statements to the PHPC Finance Committee and Session monthly and to the Foundation and Springhill Boards quarterly. Develop management reporting including cash flow forecasting and comparative benchmark trending. Provide customized reporting to committees and management, as needed. Coordinate development of the annual budget. Monitor and report variances to forecast.Support the annual audit by providing necessary records, documentation, and supporting information. Ensure compliance with legal and IRS reporting requirements.Oversee processes related to invested assets including establishing accounts for new restricted gifts, handling deposits to existing accounts, disbursing funds in compliance with gift directives, and accurately maintaining associated records.Facilitate acceptance of gifts from a variety of sources including cash, ACH, credit cards, RMDs, QCDs, memorial gifts, and stock donations. Be able to respond to member inquiries regarding giving options.Supervise the Finance and HR Coordinator role as related to financial responsibilities. GeneralAttend and provide financial status updates at evening committee and board meetings. A typical schedule includes: Church - 3 meetingsmonth; Foundation - 2 meetingsquarter; Springhill - 1 meetingquarter.Assist with the annual stewardship campaign and upcoming capital campaign, as needed.Provide staff support to the Memorial Committee.Attend required staff meetings, planning meetings, and fellowship gatherings, some of which occasionally occur on Sundays. Skills and QualificationsMinimum Qualifications·        5+ years of relevant experience as a Senior Accountant, Full Charge Bookkeeper, or Controller·        Knowledge of accounting, budgeting, and cash control principles·        Strong understanding of generally accepted accounting principles (GAAP)·        Ability to analyze and interpret financial data and prepare financial reports and projections·        Ability to develop and manage budgets·        Payroll experience·        Excellent interpersonal and customer service skills with the ability to communicate effectively with employees, vendors, and members of the congregation·        Strong organizational and time management skills with ability to meet deadlines·        Strong problem-solving and decision-making skills·        Ability to work with a team in a fast-paced environment·        Proficiency in Microsoft Office Suite, particularly Excel·        Commitment to continuous improvement and professional development BonusPreferred Qualifications·        Bachelor's Degree in Accounting or related discipline·        Experience working in a nonprofit organization·        American Institute of Professional Bookkeepers (AIPB) certification Required Schedule: Full-time, Monday through Friday, with some weekends and evenings required. This is a full-time, salaried, exempt position under the Fair Labor Standards Act.  The above-noted position description is not intended to describe in detail the multitude and variety of tasks involved, but rather to give the individual a general sense of the responsibilities and expectations of this position. Essential functions may evolve as business demands change.  The salary range is $75,000-$85,000, based on experience. For more details, please contact Michael Martinez at .

Created: 2025-02-03