Administrative Assistant

Our Client a well known Investment Bank is seeking an Administrative Assistant in their New York, New York LocationThis role will be 5 days a week onsite.Responsibilities:Coordinate travel arrangements for senior staff including but not limited to ground transportation, flights, hotel accommodations, etc.Process timely and detailed expense reports via concur for employee reimbursement. Contact venues for lost or missing receipts as needed, follow up with expense processing on status of paymentsSchedule and coordinate meetings via outlook, provide officer's availability as requested. Organize guest passes, catering, etc. if neededAnswer, screen, and route telephone calls; respond to inquiries from internal and external clients and liaise with senior level individuals throughout the municate Firm policiesprocedures to officers and associates regarding client entertainmentManage general office needs such as ordering supplies and mail distribution as requested Requirements:Extensive experience with Concur. Minimum three years' experience as an administrative assistant in finance industry preferredKnowledgeable of Microsoft Office applications especially Outlook, Word and ExcelExcellent verbal communication and telephone skillsDetail-oriented, personable with a consistent positive attitudeAbility to work in a team environment and handle multiple tasks with little or no supervisionFamiliarity with a corporate office environment in terms of professionalism, etiquette, dressUtilizes good judgement and discretion, maintains the highest level of confidentiality

Created: 2025-02-02