Legal Secretary

Top 100 law firm is looking for a legal secretary to join one of their teams! The legal secretary is responsible for providing a general range of support to attorneys, fee-earners, administrative personnel and clients.Responsibilities Include:Supporting CorporateTransactional attorneys with general administrative and secretarial tasksMaintaining and coordinating attorneys' calendars by scheduling conferences, teleconferences, and travel.Supporting the attorneys, fee-earners and clients by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents.Drafting letters and documents for a variety of practice areas including trust and estate related documents, corporate transaction documents, immigration forms, etc.; collects and analyzes information; prepares charts, graphs, and other visuals using PowerPoint, Excel and other software.Editing documents for fee municates and obtains information fromfor internal and external clients.Maintains and updates attorney mailing lists for clients.Maintains confidentiality of client and firm matters.Coordinates monthly billing process between accounting and assigned partner(s). This includes preparation and editing of draft and final client invoices and transmittal of same.Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation.Schedules meetings with internal and external participants via ZoomMicrosoft Teams. Arranges conference rooms as needed.Responsible for entering fee earners time into 3EMaintains hard copy and electronic filing systemKey Skills and Experience1. Must be willing to support different practice areas2. Extremely detail oriented.3. Strong communication skills: the ability to express self effectively, both orally and in writing including excellent spelling, grammar, punctuation, form and style. Ability to compose correspondence as needed

Created: 2025-02-01