Executive Assistant

Come join the growing team at Bender Companies! Bender Companies is an owner-operator specializing in the acquisition and management of value-add multifamily properties. Since its inception in 2011, Bender Companies has established a proven track record of high performing investments through strategic acquisitions, mitigating risk, and effective management.   We are a high growth company that values workplace wellbeing, integrity, and initiative. If you are looking for a company where you can see your impact makes a difference in the company, this may be the place for you.   What We are Looking For:  Bender Companies is seeking an experienced Executive Assistant to support our CEO while also overseeing key office management duties. This is a role where you'll provide high-level administrative support to the CEO and contribute to the smooth functioning of daily office operations. The ideal candidate will be organized, proactive, and skilled at managing multiple responsibilities with precision.  Here are some things that will make you successful: Minimum of 2 years of executive assistant experience, supporting C-suite executives or senior leadership Exceptional organizational, communication, and multitasking skills Ability to handle sensitive information and maintain confidentiality Experience with office management duties Proficient in Microsoft Office Notary certification is a plus (or willingness to obtain) Strong attention to detail and ability to work independently    What you will be doing: As the Executive Assistant to the CEO and Office Manager, you will be responsible for managing the CEO's communications, administrative tasks, and helping to streamline operations. You will also manage key office functions such as processing mail, overseeing office supplies, and handling shipping logistics. This role is ideal for someone who enjoys a fast-paced environment, has a keen eye for detail, and can juggle both executive support and office management responsibilities seamlessly. Core responsibilities: CEO Assist the CEO with Real Estate transactions including preparing documents for signature, acting as the transaction manager by tracking progress of open items from the entire team, and assisting in communication and coordination with lenders and investor partners. Assist in preparing investment presentation materials Facilitate initial setup of accounts for new acquisitions including credit accounts and utility accounts.  Track and keep organized legal matters providing regular updates to CEO and other relevant parties Plan and coordinate company's Annual Leadership Summit Effectively manage and assist with CEO's schedule, including travel accommodations. Assist CEO with various tasks as delegated and assigned   Office Management  Oversee office logistics including shipping, mail handling, scanning documents, and maintaining supplies Provide notary services and other administrative support as needed. Organize and maintain office systems including company uniforms and other company products. Plan and coordinate periodic corporate events, lunches, and dinners. Other duties as assigned  Where you will work: This position will require you to work in-person at our Chicago corporate office. Why work for Bender Companies:  75% employer-paid coverage for Medical, Dental, and Vision Insurance 401K with company match 11 Paid Holidays 2 weeks of annual PTO 16 hours of personal time Exciting company growth and potential for career advancement Supportive Team Mission focused on providing quality workforce housing  Background checks will be performed on all qualified applicants. Equal opportunity employer. 

Created: 2025-01-30