Executive Assistant

Stefanini Group is hiring!Stefanini is looking for an Executive Assistant for Grosse Pointe, MI (Onsite role).For quick Apply, please reach out to Rahul Kumar: 248 936 5060 W2 candidates only! US Citizens and Permanent Residents are highly preferred! OnsiteVaccinations and Immunizations required. (or approved exemptions)No expenses allowed.Client equipment provided. Job SummaryProvides a wide range of complex services to support vice president level executives who are engaged in the strategic management of the organization.Relieves the executive(s) of workload by answering questions, furnishing information, composing correspondence, and gathering data and information.Prepares reports and documents using several software applications. Performs all duties necessary to ensure that executive(s) meet their working obligations.XXBH: Provides a wide range of complex services to support vice president level positions (Senior VP, Executive VP, Corporate BH) who are engaged in the strategic management of the organization. Essential FunctionsPrepares complex confidential information such as documents, reports, charts, and graphs using a variety of software. Performs independent research and prepares information for special projects.Relieves executive of work by answering questions and furnishing information, reviews incoming correspondence and routes the correspondence to the appropriate individual. Composes replies as appropriate. Screens phone calls, and provides information required for the routine, ongoing conduct of business. Refers exceptional or complex situations to the executive for further action.Resolves problems requiring in-depth knowledge of organization policies and procedures and projects in process. Relays information regarding organization policies. Informs executive of any deviation on items requiring attentionProvides support to the executive for the coordination of meetings, including board meetings and retreats and meetings with community leaders. Attends meetings requiring executive or senior management participation. Takes and transcribes minutes of those meetings.Schedules appointments to ensure that executive meets hisher commitments. Exercises independent judgment regarding prioritiesrescheduling. Initiates communication to ensure an efficient calendar of events. Coordinates all travel arrangements. Prepares expense reports.Establishes, maintains, and retrieves filed information and correspondence to ensure immediate access to data for execution of the executive's duties.Establishes and maintains effective working relationships within the organization. Attends mandatory meetings and in-services as required. Provides guidance and direction to administrative support personnel. May provide back-up to other Administrative and Executive Assistants, providing administrative support in their absence.Participates in ongoing quality monitoring and process improvement activities related to services.Ensures confidentiality of all sensitive information, data, and communications in order to protect privacy, maintain confidentiality and protect the organization.Required Skills:Required Associate's Degree (or equivalent education and experience)3 years of relevant experience in the capacity of a senior-level assistant to executives in a large organization Required.Listed salary ranges may vary based on experience, qualifications, and local market. Also, some positions may include bonuses or other incentives. Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers. About Stefanini Group:The Stefanini Group is a global provider of offshore, onshore and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are CMM Level 5 company.

Created: 2025-01-27