Office Assistant

OVERVIEW We are looking for a proactive, organized, and attentive Office Assistant for our office here in Bethlehem, PA. This role will get exposure to various things within our office space. If you are a self-starter, that enjoys wearing multiple hats, has excellent organizational skills, meets deadlines, and can pivot to go with the flow, then this role is for you! GENERAL INFORMATION Reports to the office executives but will interact with all main office and field personnel. Normal working hours are Monday through Friday between 7:30AM to 4:30PM. Some flexibility required to meet coverage in a small business office. No routine weekend hours. JOB DESCRIPTION/DUTIES Greet visitors and provide hospitable experience as soon as they arrive at the office. Answer and distribute incoming telephone calls in a pleasant and professional manner. Open and distribute office and field mail. Manage the reception area to ensure effective professional image. Maintain and order office supplies, accessories and fulfill order requests when necessary. Provide administrative support that includes typing, data entry, copying, faxing and filing. Create and maintain company and customer databases. Distribute weekly payroll checks to personnel. Process employee expense reimbursements. Interact with vendors in obtaining billing information. Organize employee safety training records. Assist in any ad-hoc duties, projects and activities as and when required. MINIMUM QUALIFICATIONS High School Diploma or equivalent. Associate's degree in a related field preferred. Well-developed and effective interpersonal and communication skills. Strong attention to detail & organizational skills with the ability to multitask and prioritize workload effectively. Self-starter with a driven mindset and strong work ethic. 3-5 years of working experience within an office environment and/or customer service preferred. Proficient in Microsoft Office, specifically Outlook, Word, and Excel. Proficient typing and data entry skills required Ability to maintain confidentiality and handle sensitive information appropriately. Ability to lift and move office supplies and boxes up to 30 pounds. BENEFITS Eligible for Company Profit Sharing Plan after first year. Medical, Dental and Vision Health Benefits Insurance Benefits including Life and Short-term Disability. Paid Time Off Paid Holidays

Created: 2025-01-26