Office Manager

Our client is currently seeking an Office Manager - Healthcare Full-time Permanent positionMUST have healthcare office management experience 3+ years in a management roleAdvanced knowledge of HIPAA guidelines, practices, and procedures.Flexible and willing to work at multiple fortable managing a portfolio of at least 10 doctors.Key Traits:Flexible and willing to work at multiple locations.Must have an ophthalmology background.Highly professional and articulate.Capable of managing 3-4 offices simultaneously; starting around 8 AM with no set hours.Experience with revenue above $5M.Able to work both independently and in a peer partner fortable managing a portfolio of at least 10 doctors.Skilled in onboarding new physicians.Proven track record in successful staff management.Demonstrates progressive career growth.Accountable and able to create and follow action plans.Achieves goals set by supervisors.Knowledgeable about practice openings, grand openings, closures, and relocations.Eligible for a 10% quarterly bonus for successful management.Role and Responsibilities:Oversee day-to-day practice operations and administer policies and procedures.Manage office financials and optimize resourcebudget use; handle petty cash.Oversee staff scheduling, time, and attendance (e.g., vacations, sickpersonal time).Assess staffing needs regularly; interview, hire, and train new employees as needed.Ensure staff are familiar with job requirements, expectations, and safe use of facilities and equipment.Conduct annual employee performance reviews and provide ongoing coaching and mentorship.Conduct regular departmental and office staff meetings.Promote professionalism and superior customer service; develop process improvements.Manage accurate filing and organization of patient accountsdemographics.Ensure compliance with federalstatelocal regulations (HIPAA, OSHA, etc.).Interface regularly with staff, physicians, patients, and other stakeholders.Stay updated on industry best practices and pursue continued personal education.Perform other duties as assigned.Position Qualifications:Education: High School Graduate or GED required; BABS degree preferred.Experience: 3+ years in a management role; healthcare office management experience required.KnowledgeSkillsAbilities:Experience with compliance with organizational policies, procedures, and systems.Advanced knowledge of HIPAA guidelines, practices, and procedures.Knowledge of medical practices, terminology, and reimbursement policies.Proficient in MS applications (MS Project, Word, Excel, PowerPoint).Excellent written and oral communication skills; ability to communicate clear expectations.Superior organizational and time-management skills; ability to prioritize and delegate responsibilities.Skilled in evaluating the effectiveness of existing methods and procedures.Proficient in operating various office equipment and computer programs.Demonstrated ability to mentor and support staff professional mitment to fostering an environment of collaboration, inclusion, and diversity.Ability to thrive in a fast-paced, dynamic organization.

Created: 2025-01-26