Investment Sales Administrative Assistant - Commercial ...

Investment Sales Administrative Assistant - Commercial Real EstateNorthmarq - Portland, ORAt Northmarq, you can be part of something special. Northmarq is a unique capital markets resource for commercial real estate investors, providing our clients access to experts in debt, equity, investment sales, loan servicing, and fund management. We offer you a career path with best-in-class training, and we foster inclusive teams committed to collaboration, mentoring, and growth. At Northmarq, we will help you unlock your potential - whether you are an industry veteran or you're just getting started. Your new career is waiting. Start something special today. Northmarq was voted by Real Estate Forum as one of The Best Places to Work in Commercial Real Estate! Northmarq is currently seeking a dynamic individual for the role of an Investment Sales Administrative Assistant in our Portland office. The assistant will work directly with our Investment Sales senior team members and play a key role in the team's day-to-day operations. The ideal candidate will possess hyper-organizational skills as well as the ability to exercise independent judgment to plan, prioritize, and organize a diverse workload in a fast-paced environment. While investment sales andor commercial real estate experience is not required, the ideal candidate will have a strong desire to dive into the industry and the ability to learn quickly. The role is a client-facing opportunity; therefore, customer service experience is preferred, and a high level of professionalism is imperative and expected.*This position is an in-office position, with an immediate start date.Position Responsibilities:Track and oversee day-to-day transactional activities alongside team members.Handle various team administration tasks, including composing, editing, formatting, and proofreading emails, documents, and plete data entry into the NM CRM system, including pipeline updates, tracking comparable sales, and pulling call lists and marketing sorts.Assist team members in arranging site visits and on-site tours for prospective buyers, and third-party inspections.Assist team members with property-related due diligence materials, escrow management, transactional timelines, and internal and external deal processing.Track, evaluate, and monitor day-to-day activities on all active assignments and going-forward pipelineAssist in planning client events, i.e. trips, conventions, speaking engagements, dinners, etc.Deliver a high level of service to clients and vendors.Future opportunity to assist with: letters of intent, summary of offers, seller LOI counters, seller deliverables list, escrow timelines, critical date tracking, working party lists, confidentiality agreements, and representation agreements.Monitor potential investors' access to confidential material for specific transactions.Cultivate and maintain positive relationships with colleagues and clients to facilitate effective business communications.Provide client-specific support to brokers including ordering closing gifts and mailing holiday cards.Undertake additional duties and tasks as assigned by the team, with a willingness to assume more responsibilities as the team expands.Assist with financial reporting and tracking.Coordination with lenders, tax professionals, and other consultants.Assist in organizing office meetings, conferences, presentations, and making travel arrangements, including managing related expenses.What We're Looking For:A minimum of 2-3 years of relevant work experienceExceptional organizational and time management skills.Demonstrated ability to adapt and prioritize effectively in a dynamic, fast-paced environment.Operates with a strong sense of urgency.Outstanding verbal and written communication skills.Excellent interpersonal and customer service abilities.Maintains a highly professional yet personable demeanor.Capable of working independently and collaboratively with others.Detail-oriented with a commitment to accuracy.Upholds confidentiality, exercises judgment, and works effectively with minimal supervision.Proficient in various software packages, including but not limited to Adobe, MS Windows, and MS Office (Word, Excel, Outlook, and PowerPoint).Willingness and ability to work beyond regular office hours when necessary.Northmarq offers a highly competitive benefits package including: medical, dental, vision, paid time off, 401K match and an annual discretionary contribution based on business performance, paid parental leave and adoption assistance, education assistance, volunteer paid time off, charitable contribution match and so much more!

Created: 2025-01-26