Property Manager

Property ManagerSanta Clara, CA 95054Salary: 100-115kyrESSENTIAL JOB FUNCTIONS AND SPECIFIC RESPONSIBILITIES:Reporting Relationship: Reports directly to the Vice President or Senior Property ManagerGeneral Responsibilities: This position is responsible for all management aspects of the assigned properties, including operations, financial, and tenant relations.Property Maintenance:Regular inspections of properties to ensure standard high-quality appearance and provide recommendations for maintenance upgrades as necessaryWork with the Property Administrator in preparingrequesting and maintaining service contracts, purchase orders, and work ordersPre-qualify contractors, preparation of bid packages, review and award to contractors, draw up contracts, obtain certificates, oversee work, draft final punch list, obtain warranty paperwork if applicableCoordinate refurbishment premises for leasingMaintain all vacant premises for marketingTenant Relations:Attend kick-off meeting and present move-in materialsCoordinate tenant move-in processVisit tenant post-move-in to ensure tenant satisfactionCoordinate with the construction of Tenant Improvements when requestedEstablish a relationship as the primary contact for tenantsRespond quickly to each tenant request with the timeline for completionTenant visitation at a minimum of two times per yearReview compliance of tenant certificates of insurance (monthly or quarterly, depending on owner'sclient's requirements)Review compliance of tenant hazmat programCo-review Tenant requests for additional constructionpost notice of non-responsibility Conduct tenant closure inspection with TenantEnsure completion of all tenant move-outrestoration responsibilitiesComplete final accounting in conjunction with the Property AccountantFinancial:Ensure timely receipt of all rent paymentsAssess late charges as needed andor required by ownershipProcess three-day notices when requiredReview and approve on a monthly basis all rent rolls, rent-up, and tenant statements Yearly (or as required) budget preparationBudget reforecasting as required by ownershipReview and approval of invoices up to the approved limitMonitor operating expenses versus budgetPreparation of monthly financial reporting packages for review by the Vice President CAM reconciliation analysis and reviewRespond to owners and asset managers when requestedSCOPE OF RESPONSIBILITY AND AUTHORITY:The Property Manager is charged with supporting management's efforts in the day-to-day implementation of policies, procedures and programs that will ensure a well-managed, well-maintained building, placing maximum emphasis on positive responses to the concerns and needs of the tenants, environmental health and safety, and quality programs in coordination and conjunction with the Owner's goals and objectivesREQUIREMENTS:Full-time positionActive CA Real Estate licenseAt least 4+ years of directly relevant Commercial Real Estate Property Management experienceStrong working knowledge of MS Word, Excel, Outlook, and PowerPointFamiliarity with maintenance accounting andor budgeting software (Kardin)Effectively prioritize, multi-task and time manageExcellent people skillsStrong working knowledge of general office equipment (copiers, scanners)Ability to effectively communicate both orally and in writing with peers, managers, and clientsDependable and flexible as well as possessing the ability to maintain a high level of confidentialityProactive, initiate follow-throughWork well in teamsWe are an equal opportunity employer, and we are an organization that values diversity. We welcome applications from all qualified candidates, including minorities and persons with disabilities.req25-00034

Created: 2025-01-26