Administrative Assistant

Job Summary:We are seeking an experienced and proactive Administrative Assistant to support the CEO and the broader team within our growing procurement and supply chain business. The ideal candidate will be highly organized, possess strong calendaring and communication skills, and be capable of managing office operations while supporting key administrative tasks. This is a fantastic opportunity for someone with a strong administrative background looking to be part of a dynamic organization.Key Responsibilities:Manage and maintain complex calendars for the CEO, ensuring efficient scheduling and prioritization of meetings.Coordinate travel arrangements (flights, accommodations, itineraries) for executives and team members.Handle correspondence with external stakeholders, including emails, phone calls, and other communications.Assist with office management and ensure the day-to-day operations run smoothly.Support onsite HR functions, including onboarding and other administrative HR-related tasks.Provide general administrative support to the CEO and team members as needed.Assist with coordinating schedules across multiple time zones and handling last-minute scheduling conflicts.Must-Have Qualifications:3+ years of experience in an administrative support role.Proficiency in managing executive calendars and scheduling.Strong experience with travel coordination.Excellent written and verbal communication skills, with the ability to liaise effectively with internal and external fortable working with Microsoft Office suite (Word, Excel, Outlook, PowerPoint).Ability to multitask, prioritize, and manage time effectively.

Created: 2025-01-26