Executive Assistant

The Executive Assistant to the Chief Financial Officer and Treasurer ("CFO") is the first point of contact and plays a significant role in presenting the CFO's image to internal and external stakeholders. The Executive Assistant also serves as a liaison and administrative support to the board of directors; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive assistant must have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant must have a very flexible schedule to also maintain availability outside of typical business hours.This position is temp to perm. Temp pay: $43 per hourHours 8:30- 5:30 but must be flexible for earlierlater4 days in the office, Friday's remoteResponsibilities:Proactively completes a broad variety of administrative tasks for the CFO including: managing active calendars of appointments; reviewing, managing, organizing and responding to the CFO's emails; completing expense reports; composing and preparing correspondence that is often confidential; arranging detailed travel plans, itineraries and agendas; and compiling documents for meetingsResearches, prioritizes, and follows up on incoming issues and concerns addressed to the CFO, including those of a sensitive or confidential nature. Determines andor proposes appropriate course of action or responseSuccessfully completes critical aspects of deliverables with a hands-on approach, including drafting and editing letters, preparation of confidential reports, correspondence, business plans and other materialsPrioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressuresWorks closely with the Chief of Staff, Executive Assistant to the CEO and Corporate Secretary on board meetings.Anticipates CFO's business needs, thinks critically, and offers solutions, both on a routine and a per case basisManages conference roomsfood and equipment requests for all department meetings and off-sites.Creates andor edits documents (such as memos and letters), spreadsheets and presentations, and distributes materials as requiredActs as a liaison with other departments and high-level staffProvide ad hoc support to other members of the finance teamInput data into budgeting system during annual budget process, and provide ad hoc quarterly reports from the system or as requested throughout the yearProvide assistance for personal meetings, appointments, travel, etc.Process all check requests and expense reports for payment in a timely and accurate mannerCoordinates division of workload with the other Executive Assistants; serve as back up support for CEO and other executives when requiredResponsible for tracking CFO attendanceResponsible for CFO office supply orderingMaintains and organizes files and recordManages incoming and outgoing mailRequired Qualifications: Bachelor's degree with a minimum 5 years of EA experience in fast-paced Finance Insurance setting or equivalent combination of training, education or experienceExperience managing multiple assignmentsprojects and conflicting priorities with the pressure of short and demanding deadlinesProven ability to handle confidential information and have discretionAbility to work well with others; must be a good team playerDetail-oriented with strong organizational skills (ability to multi-task) and ability to prioritizeAdvanced PC Skills in Word, Excel, PowerPoint, and OutlookStrong interpersonal skills and professional demeanorMust possess effective written and verbal communication skillsAbility to handle communication with all levels within and outside of the organizationProblem solving skillsIf you meet the required qualifications and are interested in this role, please apply today.The Solomon Page DistinctionSolomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.About Solomon PageFounded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: and connect with us on Facebook, and LinkedIn.Opportunity Awaits.

Created: 2025-01-26