Legal Assistant / Receptionist / Intake Manager

Legal Assistant Receptionist Intake ManagerThe ideal candidate is energetic, punctual, organized, well-presented, welcoming, professional, bilengual (spanish preferred), charming, clean, and able to represent the law firm well as a professional in all aspects as the first person most clients and colleagues will see or speak with when contacting the firm. The candidate will be responsible for assisting attorneys in communicating, scheduling, billing, filing, preparation and all other aspects of legal assistance. This candidate should feel comfortable answering phones, greeting clients, scheduling appointments, communicating with clientspotential clients, communicating with JudgesJudicial Assistants, handling billing matters, providing beverages when necessary, cleaning and organizing conference room before client appointments, processing payments and screening cases.Summary This role will work closely with attorneys, law clerks and paralegal, providing the support of a legal assistant. Successful candidates will be responsible for areas including but not limited to the following. ResponsibilitiesAnswer phonesGreeting clients and potential clientsCommunication with clients and potential clients in English and SpanishBe punctual at all timesHandle billing matters and process client paymentsAssist with case managementCoordinate and schedule calendars and appointmentsTrial assistancePrepare or simple legal documents including pleadings, motions, affidavits, complaints, and legal memorandaOrganize & E-file all court documents in state and federal courtCommunicate with clients, courts, counsel, and othersDraft and serve summonsCoordinate and summarize depositionsPrepare trial binders and exhibitsMaintain pleadings and discovery indexesFilingOrganizing exhibits, documents, evidence, briefs, and appendicesAid Attorneys with numerous aspects of their occupationGather relevant information from a variety of sourcesHelp with witness preparation Qualifications Associate's Degree, certificate, or equivalent work experienceExperience in Civil Litigation in South Florida (preferred)At least 2 years of working experience as a receptionist assistant or in legal services under an attorney or lawyer in a law firm settingAbility to multitask, organize, prioritize, handle a fast-paced environment, and manage workload with a positive attitude and minimal supervisionStrong written and verbal communication skills, as well as attention to detailBilingual (Spanish)Energy and Taking Pride in Their WorkProfessionalism Benefits For full-time employees, after advancing past a short probationary period, we offer an excellent benefits package including medical, vision and dental insurance, paid time off and paid holidays. Equal Opportunity Statement Bilu Law provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Created: 2025-01-24