Talent Groups | Senior Administrative Assistant

Our client seeks a Senior Administrative Assistant to support the Leadership Team with scheduling, meeting planning, travel arrangements, expense reports, meeting minutes, and maintaining spreadsheets and contact lists.Job Type: Contract to hireWork Location: Onsite, PhoenixResponsibilities:Provide administrative support to the Leadership Team, including answering phones, managing calendars, distributing mail, and preparing meeting materials.Handle phone coverage for executives and serve as a backup for the PresidentCEO line.Schedule meetings, conferences, travel, and maintain appointment calendars.Prepare and distribute meeting minutes and reports by gathering and analyzing information.Coordinate onboarding for Executive team members, including IT setup, office tours, and introductory anize executive events and prepare relevant materials for meetings.Arrange travel, including flights, hotels, and transportation, and prepare expense reports.Safeguard confidential records and maintain confidentiality.Use PowerPoint, Excel, and Visio to create and edit presentations and charts.Skills and Experience:Associate's degree in business administration or equivalent combination of education and experience.5+ years of administrative experience, including coordinating travel and itineraries.Proficiency in Microsoft Office (Outlook, Visio, Word, Excel).Experience in project coordination, event planning, and meeting planning.Previous experience supporting executive leaders.Healthcare industry experience preferred, not required.

Created: 2025-01-21