Career Group | Executive Assistant

Executive Assistant | $110-$120k We seek a highly organized and proactive Executive Assistant to provide top-level support for the President & CEO, ensuring the smooth operation of executive functions. This role involves managing schedules, coordinating critical communications, and representing the executive's voice across various channels. The Executive Assistant will interact with internal and external stakeholders at all levels while handling confidential and sensitive information. The role demands independent decision-making to prioritize tasks and enhance office procedures for greater efficiency.Key Responsibilities:Manage complex scheduling, including meetings, travel, conferences, and department events.Coordinate and maintain the executive's calendar and schedule.Sort and distribute mail; draft responses and handle routine inquiries via phone or email.Act as a point of contact for internal and external communications, addressing questions and ensuring smooth interactions.Serve as a liaison between the executive and other departments or external agencies.Lead special projects and tasks, ensuring coordination of meetings, and presentationsDraft, proofread, and edit a variety of business documents, ensuring clarity and accuracy.Assist with departmental finances by processing check requests, travel reimbursements, and documenting corporate credit card expenses.Skills and Qualifications:5-8 years of experience supporting a C-Suite ExecutiveProven ability to manage multiple tasks in a fast-paced environment.Strong written and verbal communication skills.Ability to work independently while collaborating as part of a team.High level of discretion and confidentiality in handling sensitive matters.Detail-oriented with excellent organizational and problem-solving abilities.If you are a proactive, detail-driven professional who thrives in a dynamic environment, we invite you to apply for the Executive Assistant role.

Created: 2025-01-20