EightPM | Administrative Manager

Company OverviewEightPM is a leading advertising agency shaping pop culture by spotlighting challenger brands and keeping Fortune 500 companies relevant. We're experts in product placement for top TV and film platforms, including Netflix, Apple TV+, Disney+, and Amazon Prime Video, and we've built a network of trusted production partners. Our clients include 7-Eleven, Olilpop, Kirin Ichiban, Pringles, Cheez-It, Nutella, VeeFriends, and more.With offices in Austin, Los Angeles, London, and Singapore, we're expanding our global footprint. Join us as an Administrative Manager at our Austin HQ, where you'll play a key role in supporting our teams, building operational excellence, and helping shape pop culture by bringing our clients' brands to life on screen.Roles & ResponsibilitiesOverview: This role is pivotal to the company's success, ensuring the seamless day-to-day operations while providing strategic counsel and support to team members and executives. You will be responsible for managing and maintaining the daily operations, including but not limited to finance, human resources, legal, social media, and executive assistance for both business-related and personal tasks.Office Management: You will manage and streamline office operations and administrative procedures to ensure efficiency across all four office locations. This includes overseeing the ordering and management of office supplies, ensuring that all operational needs are met efficiently and effectively.Financial Management: You will assist in managing financial tasks such as payroll processing, bookkeeping, and maintaining financial records to support the finance department.Human Resources: You will assist in recruitment, onboarding, employee relations, and performance management. Additionally, you will coordinate training programs and professional development opportunities to enhance employee skills and career growth.Executive Support: You will provide comprehensive administrative support to C-level executives, including managing schedules, organizing meetings, and handling sensitive information. Your role will be crucial in ensuring that executives can focus on strategic initiatives while relying on your support for their administrative needs.Social Media Management: You will assist with the creation and scheduling of social media posts, monitor social media accounts, and respond to basic inquiries. Coordination with the marketing team to ensure consistency in messaging will be essential. Additionally, you will handle administrative tasks related to social media, such as tracking analytics and maintaining content calendars.Collaboration: You will work closely with various managers and departments to provide operational support and enhance departmental efficiency. Through meticulous administrative assistance, you will help streamline processes and improve overall functionality.Requirements 5-7 years of experience in a senior administrative role required, ideally involving substantial responsibilities in office management, executive support, financial operations, and human resourcesExperience in supporting international offices and teams across multiple time zones is preferredDemonstrated ability to effectively manage multiple prioritiesProficiency in administrative and financial management software, with the ability to quickly adapt to new technologiesProven experience in social media management, including content creation, scheduling, and analytics trackingProficiency in social media platforms and management toolsExcellent problem-solving skills, capable of managing complex business activities in a multicultural environmentStrong interpersonal and communication skills, capable of working effectively across different cultures and regionsReliable transportation and residency in the greater Austin area are required as this is a hybrid positionBenefits & Perks:Competitive salary"” $77,000 to $85,000Unlimited paid time offFlexible work scheduleFully paid health insuranceEmployer-sponsored 401k with matchWell being allowancePet-friendly officeUnlimited snacks, soft drinks, beer, & wineOpportunities for rapid growthLocation Requirement:Candidates must reside in the Greater Austin area and have reliable transportation for commuting. Our current office is located at 5615 Burnet Rd, Austin, TX 78756, and will relocate to 93 Red River St, Austin, TX 78701, in Q2 2025.Working Hours:Due to our global operations and client base, flexibility in working hours is essential. You may need to adjust your schedule to accommodate different time zones and ensure effective communication with our international teams and clients.EightPM is committed to fostering a diverse and inclusive workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, disability, or any other protected status. We consider all qualified applicants fairly.EightPM is dedicated to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need assistance or accommodations due to a disability, please let us know at .

Created: 2025-01-19