Career Group | Executive Administrative Assistant

Our client, a growing boutique investment banking firm, is seeking a people-focused, organized, and driven Executive Administrative Assistant. You will be the first point of contact for the office and responsible for supporting our team's boutique office with a range of responsibilities. You will navigate heavy scheduling and booking travel for our CEO and take on a range of other tasks to ensure each day runs smoothly. The ideal candidate will have a hands-on and proactive mentality, taking initiative, asking how they can help, and demonstrating a genuine interest in supporting the firm's success. This role also involves a range of special projects, working closely with a team of leaders to facilitate high priority requests. This is a unique position for a bright, hands-on candidate seeking a position that tremendous room for development.Key Responsibilities:Oversee office administration including answering calls, acting as a first contact and working closely to support the CEO and team. Manage office supplies, ensure the office is well-stocked and organizedAssist in booking and coordinating business travel for the CEO and managing travel logistics for other team members in the futureSupport scheduling and calendar management for the CEO and managing directors, and a manager in NYC.Assist with preparing for meetings, ordering team lunches, and managing any necessary on-site logisticsHandle administrative tasks such as filing, document preparation, and message takingCollaborate with the existing Executive Assistant on special projects and initiativesTake initiative to identify areas for improvement and offer solutions proactivelySupport in maintaining a welcoming and productive office environmentIdeal Qualities and Qualifications:Bachelors degree A proactive, engaged individual with a strong sense of responsibility and a commitment to helping the teamExcellent communicator with an engaging and positive client focused approachMust be organized, detail-oriented, and able to handle multiple tasks at oncePrior finance experience is a plus, but not required; however, the right candidate must demonstrate a willingness to learn and grow within the firmAbility to work effectively with a small team, including the Managing Partners and managing directorsSomeone who genuinely enjoys taking on more responsibility and thrives in a fast-paced environmentFlexibility and a willingness to take on both large and small tasksCompensation & Benefits:Salary range: $65,000 - $75,000 per year base plus bonusHealth benefits: United PPO401K plan with a 4% company matchOnsite parking coveredOpportunity for future development

Created: 2025-01-17