Affordable Housing Management, Inc. | Executive ...

*TO BE CONSIDERED FOR THIS ROLE, PLEASE EMAIL A COVER LETTER AND RESUME TO *The Executive Assistant Assistant Development Manager (EA ADM) performs a wide variety of tasks in providing direct support to the Executive Director in managing the overall operations of the organization and with development management. The EA ADM must have the ability to be resourceful and self-directed; complete multifaceted tasks under demanding conditions to accomplish desired results; have strong interpersonal skills; be proficient in developing team-based working relationships; be detail oriented; maintain high level of confidentiality; remain calm and respond quickly to resolve problems which arise in day-to-day activities; and project a professional image and a positive attitude. PRIMARY RESPONSIBILITIES - EXECUTIVE ASSISTANT:Manage the ED calendar, assist ED communications with all constituents (Board, Staff, External).Coordinate events, such as Ground Breakings, Ribbon Cuttings, Board Meetings, Holiday Luncheons, etc.Provide administrative support to the Executive Director and other employees as assigned.Administrative support will include but is not limited to the following: formal and informal communications and reports; developing and editing spreadsheets, developing and editing development schedules in the SmartSheets software; word processing with knowledge of proper formatting and written communications policy.Manage and organize files for Executive Director.PRIMARY RESPONSIBILITES - ASSISTANT DEVELOPMENT MANAGER:Assist ED in gathering due diligence items to ensure successful project closings from start to finishOrganize and review development-related invoicesManage and routinely update project development schedulesAssist in submittal of funding applications, including collecting required documentation,Assist in obtaining vendor proposals. Assist ED in establishing development project budgets.Assist ED in coordinating planning process with development team members (civil engineer, architect, general contractor, attorney, etc.), to monitor progress toward important deadlines.Routinely communicate with the development team regarding project status and schedules.Review documents for accuracy and clarity, including but not limited to loan documents, vendor proposals, contracts, financial statements, agreements, and development plans and specifications.Assist in project closings, including but not limited to reviewing due diligence checklists, collecting documents, communicating with lenders and other partners, and coordinating meetings.Assembling monthly draws for payment for construction projects for ED and Controller review.Other development duties as assigned by the ED.ABILITIES:Highly organized and ability to maintain structured scheduled Can-do attitude and proactive communication, self-motivated to learn development, willingness to ask proactive questionsExcellent ability to understand and carry out oral and written instructions.Establish and maintain acceptable and effective working relationship with supervisor and fellow employees.Relate to and communicate with low-income residents as well as other industry professionals.Possession of a valid driver's license and have a dependable insured vehicle. Must provide annual documentation of auto insurance coverage.Must possess the ability to obtain a notary, if requested.Ability to manage sensitive information and utilize professional discretion.QUALIFICATIONS:Bachelor's degree or equivalent experience with a preference in degrees in a related field (i.e. Construction, Project Management, Design, Finance, etc.) Intermediate knowledge of the Microsoft Office Suite, particularly Word and Excel, is required. Familiarity with Adobe Pro is desired.Experience in managing multiple priorities, administrative coordination, and logistics.Well-organized, detail-oriented, ability to multi-task with great follow-up skills.Strong written and verbal communication skills.Passionate about the real estate and affordable housing industry.

Created: 2025-01-14