Freeman Mathis & Gary, LLP | Legal Secretary

The Legal Secretary aids the Firm in one of our primary functions, supporting our attorneys in the day to day needs of their practice. The position maintains calendars, drafts, and proofreads legal correspondence while coordinating Firm resources to meet important deadlines. Work is completed via the use of several software programs. An understanding and comfort with computer systems and operating in a paperless environment is required. The role requires problem solving, research and a willingness to follow tasks through to completion. Excellent communication and prompt follow up with attorneys, staff, vendors, and clients is required. Legal Secretaries are encouraged to maintain a positive attitude in the face of complex challenges and always demonstrate professionalism. FMG Law operates a four to one desk, meaning each staff person is responsible to support at least four attorneys, or more. Finally, maintaining the confidentiality of client and Firm matters is central to the role.The following set of success factors describe the characteristics of those who are successful in our Firm:• Helpful, Congenial, Personable, Positive• Unpretentious, Approachable, Respectful, Team Oriented• Accountable, Takes Ownership, Corrects Mistakes• Organized, Timely, Confidential, Responsive (within 24 hours)Duties and Responsibilities:Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formattingPrepare and collect conflict of interest checks, open new files and maintain client filesMaintain attorneys' calendars with hearing dates, filing deadlines, and other dates of importanceMake client and client-related appointments for attorneys as necessaryProfessional demeanor with all Firm's clients, attorneys, staff, and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of serviceFamiliar with state and US Federal Court Case ManagementElectronic Case File (CMECF)PACER system, including submission of electronic filingsAbility to organize and prioritize numerous tasks and complete them under time constraints with minimal supervisionProficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the positionProvide assistance to others within the firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff membersQualifications and Experience:Minimum of two years litigation secretarial experienceExperience maintaining paperless files. iManage experience a plusKnowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil ProcedureMust successfully pass a background and drug screenWhat we offer youCompetitive compensationComprehensive benefits package, including medical, dental, and visionHSA and FSA plans available for employees and dependentsWork-life balanceGenerous PTO policy401K plan including a 3% Employer Safe Harbor contribution5% Profit Sharing contributionFirm paid life insurance and long-term disabilityEmployee Assistance ProgramYear-end bonuses and referral fee programsRegular firmwide socials and eventsFreeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunity to all applicants and employees by maintaining a workplace free of discrimination on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or other protected group status as provided by law. FMG complies with all applicable federal, state, and local laws. Employment dependent on successful completion of a background check and drug screen.

Created: 2025-01-09