Hire Counsel | Law Firm Conflicts Analyst and Records ...

Our client, an elite, national law firm, is searching for a Conflicts Analyst and Records Manager (hybrid, flexible, one to three [1-3] days onsite) for its Los Angeles, San Francisco, or Washington, D.C. office to be the subject matter expert for the Firm's governance program, partnering with legal support, operations, and technology teams to ensure compliance with Firm policies and client outside counsel guidelines. This person hired for this position will be a core member of the Governance team and is responsible for driving governance processes and technology (e.g., conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit letters). The Governance Analyst is part of the Information Security and Governance (ISG) department and has significant interactions with partners, clients, and other departments within the Firm.Salary: $71,000-$92,000Job Functions:Provide subject matter expertise to the governance program, including conflicts checks, new matter intake, ethical walls, records management, outside counsel guidelines, and audit lettersConduct conflicts checks for new clientmatters, pitches, prospective attorneys, and professionalsPrepare and analyze conflicts reports to identify potential conflicts issuesCommunicate potential conflicts issues to attorneys and other interested parties; assist with conflicts resolutionDocument and maintain matter lifecycle data in Intapp, 3E, and other systemsProcess new matter intakes and provide administrative support for the intake review processAnalyze and review engagement letters and conflict waivers; evaluate the need for ethical wallsSet up ethical walls in billing and document management systems; draft and circulate ethical screening memoranda FirmwideMonitor and maintain ethical screens (e.g. add additional screened employees to ethical wall; disable ethical wall, etc.)Process administrative records requests (e.g. file retrieval, transfers, etc.) from clients and other departmentsDrive both the outside counsel guideline review process and the audit letter review process (e.g. drafting responses, tracking deadlines, liaising with partners for review and approval)Advise attorneys and professionals on the Firm's governance related policies and procedures (e.g. conflicts, new matter intake, and records retention)Collect, analyze, and prepare reports required for senior management, auditors, and other relevant stakeholdersParticipate in risk and compliance initiatives and other related duties as assignedTools:Proficiency with Microsoft Office Word, Excel, and PowerPoint is desiredProficiency with records, intake, and secure file transfer systems (e.g. 3E, Intapp, FileTrail, Varonis, Kiteworks) is desiredProficiency with conflicts database systems (e.g. 3E, Intapp, Aderant, Legal Key) is requiredFamiliarity with Microsoft 365 (e.g., Microsoft SharePoint, Teams, and OneDrive) and document management systems is desiredMinimum Job Qualifications:High school diploma or GED requiredBachelor's degree preferred, advanced degree a plus3+ years law firm conflicts, governance, or records experienceExcellent attention to detail, critical thinking, and analytical skillsAbility to work proactively and efficiently in a fast-paced environment, interacting professionally with othersDedicated to excellent customer serviceAbility to communicate effectively, verbally and in writingAbility to follow directions and collaborate effectively with a teamFamiliarity with project management principals and methodologiesPHYSICAL DEMANDS:Writing, typing, reading, speaking, hearing, seeing, sitting, bending, reaching, lifting up to 25 lbs.WORKING CONDITIONS:Quiet office environment in a high-rise building, seated the majority of the timeCandidates may apply to this position on LinkedIn, on the Hire Counsel website, or by direct e-mail to . We at Hire Counsel cannot promise that a particular candidate will get the job or an interview, but we can promise that we will review all submitted resumes.About Hire CounselHire Counsel is an agile legal talent agency. We build connections between legal professionals and our clients, some of the nation's largest law firms and legal departments (and some of the smallest). By connecting good lawyers with our clients, we help attorneys find a permanent home. We also provide individuals with the option to work on contract (temporary) assignments to aid their stability as they proceed with their job searches. Hire Counsel holds all resumes in the strictest confidence.

Created: 2025-01-09