Career Group | Executive Assistant

OverviewGlobal investment banking firm is seeking an Executive Assistant to support an Investment Banking Managing Director (plus back up support to a few others as needed) in daily activities, managing calendars, travel, expenses and correspondence.Key Responsibilities:Maintain calendar management, gatekeeping, and meeting logistics for the Managing Directors and Directors and ensure leaders are aware of priority issues of impactReview and respond to emails, filing and forwarding as appropriateScreen phone calls and visitors and be the point of contact for assigned client groupsCoordinate possible complex travel arrangements including international travel, working with domestic and international clientsPrepare detailed travel itineraries, coordinate commercial flights, dining, and ground transportation where needed; prepare and process required documentation for international travelAssist in organizing firm events, holiday parties and the preparation of all logistics.Create, edit, and proofread correspondence, formal communications and presentations as neededCreate and maintain team distribution lists, org charts, staff listings, etc.Manage all connectivity aspects for conference rooms: visual computer presentations, video conferencing, conference dial ins and assist with meeting materials and agendas as neededDistribute companywide announcements, book, and manage conference rooms, and help to coordinate catering when neededSupport when needed reception and kitchen, including greeting visitors, purchasing, ordering of catering, and maintaining all inventory for supplies in officeLiaise with property managers regarding access cards, repair requests, service and general building maintenance when neededTime management and prioritization of tasksAdherence to company and department policies regarding managing sensitive informationRequired Qualifications: Bachelor's Degree required; additional experience in lieu of a degree will be consideredAt least 5-10 years' administrative experience supporting senior professionalsProficiency with Microsoft Office applications (Excel, PowerPoint, Teams, Word, etc.)Preferred Qualifications: Experience in investment banking or legal environmentPrior knowledge of Concur, Amex, Travel Edge Program & Chrome River is a plusCompensation: $115-135K base plus discretionary bonus and competitive benefits package

Created: 2025-01-06