Society Staffing | Personal Assistant

Personal Assistant (Artist)Division: Family OfficeLocation: Chelsea, NY 10011Salary: $100,000 - $120,000Schedule: Monday - Friday, with the flexibility to work weekends during any special events.Benefits: Full benefits package, including health insurance, paid vacation, sick days, 401K with matching, and performance-based bonus.________________________________________Position OverviewA private individual seeks a highly skilled, proactive, and detail-oriented Personal Assistant to serve as their "right hand." This role involves managing both professional and personal aspects of the artist's life, ensuring smooth daily operations, and executing a wide range of responsibilities with precision and discretion. The successful candidate will thrive in a dynamic, fast-paced environment, demonstrate exceptional organizational skills, and maintain the highest level of confidentiality.This is an extraordinary opportunity to work alongside a world-renowned artist in a dynamic, creative, and high-energy environment. The position offers the chance to lead a diverse team, manage innovative projects, and contribute to a world of art, luxury, and culture.________________________________________ResponsibilitiesProject Management and Operations• Oversee all daily operations, including the management of the artist's private household, four painting studios, a two-story sculpture gallery, and six UOVO art storage units.• Lead and coordinate a team of 9 full-time staff, including archivists, studio assistants, drivers, chefs, and security personnel.• Plan, implement, and manage efficient workflows, planning processes, and budgeting systems to support all operations.Travel Coordination• Arrange all domestic and international travel for the artist, staff, and relevant parties, including flights, accommodations, ground transportation, and itineraries.• Ensure seamless coordination of travel logistics, including handling visas, passports, and customs requirements.• Accompany the artist on occasional trips, providing hands-on support during travel.Team Leadership and Development• Recruit, onboard, and train new staff members, fostering a strong team spirit and a collaborative work culture.• Organize team training sessions to enhance skills and operational efficiency.Relationship Management• Serve as the primary point of contact for all VIP relationships, including concierge doctors, private specialists, and luxury service providers.• Cultivate and grow cross-industry relationships to expand the artist's network and opportunities.Event Planning and Production• Plan and execute large-scale events, such as life celebrations, holidays, and special occasions.• Manage event details, including menu design with chefs, floral arrangements, lighting, décor, and personalized gifting.Procurement and Vendor Management• Hire and oversee vendors, ensuring high-quality work and adherence to deadlines.• Handle all holiday gift-buying, including sourcing luxury goods from couture fashion houses, coordinating deliveries, and crafting personalized handwritten notes.Artistic and Creative Oversight• Design and supervise significant projects, such as studio renovations and fine art gallery installations.• Collaborate on the acquisition and establishment of new art studios.Administrative Collaboration• Work closely with the CFO and COO on various professional and financial projects.• Maintain meticulous inventory records and stay informed of trends in the couture fashion industry.________________________________________Qualifications and Requirements• Experience: Minimum of 5-7 years in a similar role, ideally working with high-profile individuals or within luxury, creative, or artistic environments.• Education: Bachelor's degree from a top-tier university such as Columbia, Yale, Harvard, Princeton, or another prestigious institution.• Skills: Exceptional organizational, leadership, and multitasking abilities; strong communication skills, both written and verbal; proficiency in handling confidential and sensitive information.• Knowledge: Familiarity with luxury goods, event planning, interior design, and construction project management preferred.• Traits: Proactive, adaptable, discreet, detail-oriented, and capable of managing a high-pressure environment with grace and professionalism.• Technical Proficiency: Strong skills in project management software, inventory systems, and standard office applications.• Valid US Work AuthorizationSOCIETY STAFFING379 West Broadway, 2nd FloorNew York, NY 10012Agency DCA License #2008231646.681.4777 |

Created: 2025-01-04